Accounts Payable

Warehouse Specialists, Inc.; Appleton (WI); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Shift premiums

Weekly paychecks

Medical/Dental/Vision plans

Disability & Life Insurance

Paid Time Off

401(k) with employer match

Profit sharing

Referral bonus

Wellness programs

Safety gear reimbursements

Job summary

Warehouse Specialists, Inc. seeks a full-time Accounts Payable Analyst for our home office in Appleton, Wisconsin. The role involves processing invoices, obtaining approvals, performing reconciliations, and vendor follow-up to keep payments accurate and timely.

In this day-shift position, you’ll join a dependable team, communicate with suppliers, and support check runs. Occasional overtime or weekend work may be needed to meet business needs.

Qualifications

• Strong organizational skills and ability to manage multiple projects.
• Excellent written and verbal communication with suppliers.
• Solid computer skills including spreadsheets and MS Office.
• Familiarity with Enterprise One is a plus.

Responsibilities

• Receiving invoices from suppliers.
• Obtain approvals from appropriate management levels.
• Follow through on discrepancies.
• Scan and file paid invoices.
• Coordinate check runs and perform reconciliations.

Skills

Organizational skills

Communication skills

MS Office proficiency

EnterpriseOne knowledge

Team player

Instruction-following

Education

High school diploma or GED

Tools

EnterpriseOne

Job description

1160 N Mayflower Dr
Appleton, WI 54913, USA

Description

Join our Accounting team as a full-time Accounts Payable Analyst in our home office located in Appleton, Wisconsin. In this day-shift role, you will help keep our payment processes accurate, organized, and moving forward by supporting invoice processing, approvals, reconciliations, and vendor-related follow-up. This position is a great fit for someone who takes pride in detailed work, communicates well, and enjoys being part of a dependable team. Occasional overtime or weekend work may be needed to support business needs.

DUTIES AND ACCOUNTABILITIES:

• Receiving invoices (both electronic and physical) from suppliers.
• Obtain approvals from the appropriate level of management.
• Follow through on discrepancies.
• Scan and file paid invoices.
• Coordinate check runs and perform reconciliations.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

• Strong organizational skills, including ability to manage multiple projects.
• Strong communication skills – both written and verbal, including ability to communicate with suppliers.
• Solid computer skills, including working knowledge of spreadsheets and MS Office.
• Working knowledge of Enterprise One a plus.
• Ability to work as part of a team toward shared objectives.
• Ability to follow instructions and follow through on assigned tasks and responsibilities.

PREFERRED EDUCATION AND EXPERIENCE:

• Minimum 2 years of experience in an office environment.
• High School education or GED minimum.

PHYSICAL CAPABILITIES AND REQUIREMENTS:

• Ability to sit for extended periods.
• Ability to use hands and fingers for computer keyboarding and answer phone calls.
• Ability to communicate via the telephone using speaking and hearing skills.

BENEFITS AND TOTAL REWARDS:

• Competitive wages, including shift premiums; weekly paychecks, and opportunities for advancement.
• Medical, Dental, Vision, Critical Illness, Accident, and Flexible Spending Plans available.
• Company-paid Short/Long-term Disability, Life Insurance, and Employee Assistance plans.
• Company-paid Time-Off (PTO), and Holiday Pay.
• Retirement 401(k) Plan with Discretionary Employer Match, and Profit Sharing.
• Referral Bonus, Wellness Programs, Safety Shoe and Safety Glasses Reimbursement.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.