Accounts Payable

WSI (Warehouse Specialists, LLC); Appleton (WI); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Weekly paychecks

Medical/Dental/Vision benefits

401(k) with company match

PTO and Holidays

Job summary

WSI (Warehouse Specialists, LLC) is seeking a full-time Accounts Payable Analyst to join our accounting team at the Appleton, Wisconsin home office. The role focuses on accurate invoice processing, approvals, and reconciliations while supporting vendor follow-up.

Ideal candidates are detail-oriented, organized, and able to communicate effectively with suppliers. Occasional overtime or weekend work may be required to meet deadlines and support business needs.

Qualifications

• Attention to detail and strong organizational skills are essential.
• Clear written and verbal communication with suppliers is required.
• Proficiency with spreadsheets and MS Office is expected.
• Minimum 2 years of office experience.
• High School education or GED is required.

Responsibilities

• Receive invoices (electronic and physical) from suppliers.
• Obtain approvals from appropriate management levels.
• Follow through on discrepancies.
• Scan and file paid invoices.
• Coordinate check runs and perform reconciliations.

Skills

Attention to detail

Organizational skills

Communication skills

Team collaboration

Multitasking

Education

High School diploma or GED

Tools

MS Office

EnterpriseOne

Job description

Join our Accounting team as a full-time Accounts Payable Analyst in our home office located in Appleton, Wisconsin. In this day-shift role, you will help keep our payment processes accurate, organized, and moving forward by supporting invoice processing, approvals, reconciliations, and vendor-related follow-up. This position is a great fit for someone who takes pride in detailed work, communicates well, and enjoys being part of a dependable team. Occasional overtime or weekend work may be needed to support business needs.

DUTIES AND ACCOUNTABILITIES

• Receiving invoices (both electronic and physical) from suppliers.
• Obtain approvals from the appropriate level of management.
• Follow through on discrepancies.
• Scan and file paid invoices.
• Coordinate check runs and perform reconciliations.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

• Attention to detail.
• Strong organizational skills, including ability to manage multiple projects.
• Strong communication skills – both written and verbal, including ability to communicate with suppliers.
• Solid computer skills, including working knowledge of spreadsheets and MS Office.
• Working knowledge of Enterprise One a plus.
• Ability to work as part of a team toward shared objectives.
• Ability to follow instructions and follow through on assigned tasks and responsibilities.

PREFERRED EDUCATION AND EXPERIENCE

• Minimum 2 years of experience in an office environment.
• High School education or GED minimum.

PHYSICAL CAPABILITIES AND REQUIREMENTS

• Ability to sit for extended periods.
• Ability to use hands and fingers for computer keyboarding and answer phone calls.
• Ability to communicate via the telephone using speaking and hearing skills.

BENEFITS AND TOTAL REWARDS

• Competitive wages, including shift premiums; weekly paychecks, and opportunities for advancement.
• Medical, Dental, Vision, Critical Illness, Accident, and Flexible Spending Plans available.
• Company-paid Short/Long-term Disability, Life Insurance, and Employee Assistance plans.
• Company-paid Time-Off (PTO), and Holiday Pay.
• Retirement 401(k) Plan with Discretionary Employer Match, and Profit Sharing.
• Referral Bonus, Wellness Programs, Safety Shoe and Safety Glasses Reimbursement.