Construction Accounts Payable Specialist - Onsite & ESOP

Howard-Building-Corporation; Los Angeles (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Employee Stock Ownership Plan – ESOP

Health, Dental, Vision benefits

Paid Time Off (5+ weeks)

401(k) Retirement Plan with employer %

Paid Parking / Commuter benefits

Job summary

Howard Building Corporation is seeking a detail-oriented Accounts Payable Specialist to join our onsite accounting team in Los Angeles. The role focuses on processing vendor and subcontractor invoices, managing W-9s, lien waivers, and subcontractor compliance to ensure timely payments for construction projects.

The ideal candidate has 3+ years of AP experience in construction, strong Excel skills, and excellent organizational abilities.

Qualifications

• 3+ years of accounts payable experience, preferably within construction.

Responsibilities

• Vendor & Subcontractor Administration: Establish and maintain vendor/subcontractor records; manage W-9s and compliance; collect notices and certificates; onboard subcontractors.
• Accounts Payable: Process vendor/subcontractor invoices; route project-related vs overhead; code overhead invoices; verify documents; process weekly AP runs; maintain digital records; reconcile statements; respond to vendor inquiries.
• Subcontractor Payments & Compliance: Collect and review lien waivers; verify subcontractor compliance before payment; process payment requests; assist with GC Pay or similar platforms.
• Project Accounting Support: Maintain job cost records; assist with coding and allocations; support project teams; review expenses for accuracy; assist with budget vs actual reporting.
• Month-End & Administrative Support: Assist month-end close; support reconciliations and audits; prepare reports; perform other duties.

Skills

Accounts payable

Vendor invoices processing

Communication skills

Organization & multitasking

Confidentiality

Education

Associate's or Bachelor's degree in Accounting or related field

Tools

Sage 300 CRE

GC Pay

Microsoft Excel

Microsoft Outlook

Job description

Howard Building Corporation is seeking a detail-oriented Accounts Payable Specialist to join our onsite accounting team in Los Angeles. The role focuses on processing vendor and subcontractor invoices, managing W-9s, lien waivers, and subcontractor compliance to ensure timely payments for construction projects.

The ideal candidate has 3+ years of AP experience in construction, strong Excel skills, and excellent organizational abilities.