Accounts Payable Clerk with F.D. Thomas

ASRC Industrial Services (AIS); Central Point (OR); On-site; USD 50,000 - 54,000; Full time

Benefits offered by this job

Medical, Dental & Vision Insurance

401(k) with Company Match

Paid Time Off (PTO)

Paid Holidays

Employee Assistance Program

Career Development Opportunities

Job summary

F.D. Thomas, Inc. (FDT) is seeking an Accounts Payable / Accounts Receivable Clerk for its Central Point, Oregon office.

The role supports daily financial operations, including invoice processing, payments, cash applications, reconciliations, and reporting. The ideal candidate is detail-oriented, organized, and thrives in a fast-paced team. Strong Excel and office software skills are essential, with opportunities to contribute to cost tracking and vendor management.

Qualifications

• Must have 2–3 years experience in AP/AR, bookkeeping, or related accounting role.
• Strong understanding of accounting principles and financial processes.
• Proficiency with Microsoft Office, especially Excel.
• Excellent organizational skills and attention to detail.
• Strong communication and customer service skills.

Responsibilities

• Process high-volume vendor invoices with proper job cost, phase, and GL coding.
• Coordinate invoice approvals with project managers and leaders.
• Process weekly check runs, ACH payments, reimbursements, and advances.
• Reconcile vendor statements and resolve payment discrepancies.
• Maintain vendor records, including W-9 documentation and 1099 tracking.
• Generate customer invoices and apply cash receipts.
• Assist with collections and account reconciliations.
• Support cash management and bank transaction recording.

Skills

Excel

Communication

Customer service

Attention to detail

Multitasking

Education

High School Diploma or GED

Associate's Degree or certification in Accounting, Finance, or Business

Tools

Vista by Viewpoint

Job description

Ready to grow your accounting career in one of the most beautiful regions in the Pacific Northwest?

Welcome to Medford, Oregon, nestled in the heart of the Rogue Valley. Known for its stunning landscapes, outdoor recreation, award-winning wineries, and vibrant local community, Southern Oregon offers an exceptional quality of life. Whether you're exploring Crater Lake, hiking scenic mountain trails, or enjoying local dining and entertainment, you'll find the perfect balance between career growth and lifestyle.

Come for the opportunity. Stay for the lifestyle.

About F.D. Thomas

F.D. Thomas, Inc. (FDT) is one of the largest industrial coating and specialty contractors in the United States, serving customers throughout North America. Headquartered in Central Point, Oregon, we specialize in protecting and restoring critical infrastructure through industrial coatings, concrete repair, steel rehabilitation, containment, insulation, and related specialty services.

F.D. Thomas is a wholly owned operating company of ASRC Industrial (AIS), a subsidiary of Arctic Slope Regional Corporation (ASRC), an Alaska Native Corporation established under the Alaska Native Claims Settlement Act.

About the Position

F.D. Thomas is seeking a detail-oriented and highly organized Accounts Payable / Accounts Receivable Clerk to join our Central Point office. This position plays a vital role in supporting the daily financial operations of the company through invoice processing, payment management, cash applications, reconciliations, compliance reporting, and administrative support.

The ideal candidate enjoys working in a fast-paced environment, possesses strong organizational skills, and takes pride in maintaining accurate financial records.

This is an excellent opportunity to join a collaborative accounting team where your contributions will have an immediate impact on the success of our operations.

Key Responsibilities

• Accounts Payable
• Process high-volume vendor invoices accurately and efficiently.
  Ensure proper job cost, phase, and GL coding.
  Coordinate invoice approvals with project managers and department leaders.
  Process weekly check runs, ACH payments, employee reimbursements, and advance requests.
  Reconcile vendor statements and resolve payment discrepancies.
  Maintain vendor records, including W-9 documentation and 1099 tracking.
  Monitor and respond to AP inquiries in a professional and timely manner.
  Accounts Receivable
• Generate and enter customer invoices.
• Apply cash receipts and maintain accurate customer account balances.
• Assist with collections and account reconciliation activities.
• Support daily cash management activities and bank transaction recording.

Licensing & Compliance

Assist with contractor license applications, renewals, and business registrations.
Complete vendor credit applications and onboarding documentation.
Support timely filing of required tax and regulatory reporting obligations.

Job Costing & Expense Administration

Allocate company expenses to appropriate jobs and cost codes.
Process and reconcile company credit card transactions.
Assist with monthly expense tracking and reporting.

Administrative Support

Prepare reports and assist with data analysis using Excel and accounting software.
Maintain organized accounting records and documentation.
Protect confidential company and employee information.
Support special projects and additional accounting functions as assigned.

What We're Looking For

Required Qualifications

High School Diploma or GED.
Minimum 2-3 years of experience in Accounts Payable, Accounts Receivable, bookkeeping, or a related accounting role.
Strong understanding of accounting principles and financial processes.
Excellent organizational skills and attention to detail.
Proficiency with Microsoft Office, particularly Excel.
Strong communication and customer service skills.
Ability to manage multiple priorities and meet deadlines.

Preferred Qualifications

Associate's Degree or certification in Accounting, Finance, or Business.
Experience within construction, contracting, or project-based industries.
Experience with Vista by Viewpoint software.
Knowledge of job cost accounting.
Experience with invoice matching, reconciliations, and month-end support.
Intermediate to advanced Excel skills, including formulas, lookups, and pivot tables.

Why Join F.D. Thomas?

At F.D. Thomas, we believe our employees are our greatest asset. We seek people who are dependable, motivated, team-oriented, and committed to doing great work.

Compensation & Benefits

Pay Range: $24.00 - $26.00 per hour (depending on experience, education, and qualifications)

We also offer a comprehensive benefits package, including:

• Medical, Dental & Vision Insurance
• 401(k) with Company Match
• Paid Time Off (PTO)
• Paid Holidays
• Employee Assistance Program
• Career Development Opportunities
• And Much More

EEO

F.D. Thomas, and its operating companies provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, pregnancy, familial status, disability status, veteran status, citizenship status, genetic information, or any other characteristic protected by applicable federal, state, or local laws.