Accounts Payable Clerk – Operations Support

Cinema West Inc.; Petaluma (CA); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical & dental

Matched 401(k)

Paid Vacation

Paid Personal days

Paid Holidays

Paid Sick days

Free Movies

Office setting

Performance reviews

Drinks and popcorn

Job summary

A leading cinema chain in Petaluma, CA is seeking an Accounts Payable Clerk for operations support. This role involves processing invoices, maintaining financial records, and supporting various accounting tasks. Candidates should have a high school diploma, preferred accounting coursework, and experience in accounts payable. The company provides great benefits, including medical, 401(k) match, and free movies. If you possess strong attention to detail and excellent communication skills, consider joining our dynamic team.

Qualifications

• Experience in accounts payable or bookkeeping is preferred.
• Ability to handle sensitive information with discretion.
• Strong time-management skills are necessary.
• Maintain confidentiality and handle sensitive information with discretion.
• Strong attention to detail, organizational, and time-management skills.
• Ability to work independently while managing multiple priorities and meeting company deadlines.
• Excellent communication skills, both written and verbal.

Responsibilities

• Process and code vendor invoices accurately.
• Audit weekly theatre packets and reconcile data.
• Research and resolve credit card chargebacks.
• Run box office and theatre reports; assist with reconciliations.
• Research and resolve credit card chargebacks.
• Review inventory and COGS; recommend journal entries as needed.
• Post intercompany reimbursements and support Divvy import transactions.
• Provide audit support, general accounting assistance, and support special projects.
• Use Excel for data entry, analysis, and reporting.
• Complete special projects and other duties as assigned.

Skills

Proficiency in Excel

Attention to detail

Organizational skills

Communication skills

Education

High school diploma or equivalent

Accounting or business coursework

Tools

Basic accounting software

Microsoft Word

Accounting software

Job description

Overview

Cinema West, California’s #1 movie chain, is looking to add an Accounts Payable Clerk-Operations Support to the Corporate Operations team located in Petaluma, CA. This is a fun, hands-on position supporting day-to-day operations in the fast-paced and exciting cinema industry.

Cinema West offers fantastic benefits:

• Medical & dental
• Matched 401(k)
• Paid Vacation
• Paid Personal days
• Paid Holidays
• “Six” Sick days
• Enjoyable, relaxed & professional office setting
• Performance Reviews
• Free Movies (soft drinks & popcorn included)
• Strong Leadership Team Environment

Position Summary

The Accounts Payable Clerk – Operations Support processes invoices and payments accurately and on time while supporting theatre packet reviews, reconciliations, and reporting. This role helps ensure compliance with company policies and accurate financial records.

Primary Duties & Responsibilities

• Process and code vendor invoices; maintain organized financial records.
• Scan, file, and manage invoices, checks, and related documents.
• Audit weekly theatre packets, review transactions, and report discrepancies.
• Run box office and theatre reports; assist with reconciliations.
• Research and resolve credit card chargebacks.
• Review inventory and COGS; recommend journal entries as needed.
• Post intercompany reimbursements and support Divvy import transactions.
• Provide audit support, general accounting assistance, and support special projects.
• Use Excel for data entry, analysis, and reporting.
• Complete special projects and other duties as assigned.

Requirements

• High school diploma or equivalent required; accounting or business coursework preferred.
• Prior accounts payable or bookkeeping experience preferred.
• Proficiency in Excel, Word and basic accounting software.
• Maintain confidentiality and handle sensitive information with discretion.
• Strong attention to detail, organizational, and time-management skills.
• Ability to work independently while managing multiple priorities and meeting company deadlines.
• Excellent communication skills, both written and verbal.

PHYSICAL DEMANDS

This position requires the ability to sit, stand, walk, bend, kneel, stoop, crouch, crawl, and climb. The role may be physically demanding and requires the ability to lift, push, pull, and carry items weighing over 50 pounds.

WORK AUTHORIZATION / SECURITY CLEARANCE

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

EEO Statement

No employee or applicant for employment will be discriminated against because of race, color, gender, age, religious preference, handicap, national origin, sexual orientation or marital status.