Accounts Payable Clerk - Nashville, TN

Priority Dispatch Corp.; Nashville (TN); On-site; USD 50,000 - 60,000; Full time

Job summary

A leading company in Nashville seeks an Accounts Payable Clerk to ensure timely processing of vendor payments and support financial operations. The ideal candidate will have strong attention to detail and the ability to thrive in a fast-paced environment. Responsibilities include invoice processing, reconciliation, and maintaining vendor relationships. This role requires proficiency in accounting software and effective communication skills.

Benefits

Health Benefits

401K

Supplemental Insurance

Bonus opportunities

Paid time off

Paid training

Tuition assistance

Nationwide discounts

Qualifications

• 1-3 years of experience in accounts payable or general accounting.
• Proficiency in Excel and familiarity with accounting or ERP systems.

Responsibilities

• Ensure timely and accurate processing of vendor invoices and payments.
• Manage vendor statement reconciliation and resolve discrepancies.
• Facilitate communication between Finance and internal departments.

Skills

Accuracy

Organization

Analytical Skills

Communication

Education

Associate or Bachelor’s Degree in Accounting or Finance

Tools

QuickBooks

SAP

Oracle

NetSuite

Job description

Job Details

Job Location: Nashville TN - Nashville, TN

Salary Range: Undisclosed

Description

Job Title Accounts Payable Clerk
Department Corporate - Finance (Nashville, TN)
Reports directly to Accounts Payable Manager
Schedule Full Time
Status Exempt Compensation $50,000 – $60,000 (DOE)

Position Summary

The Accounts Payable Clerk ensures timely and accurate processing of vendor payments, managing the full accounts payable cycle and serving as the main point of contact for payment-related inquiries. This role supports month-end close, audit preparation, and process improvements, requiring strong attention to detail, problem-solving skills, and the ability to thrive in a fast-paced environment.

Primary Objective

The primary objective of the Accounts Payable Clerk is to ensure timely and accurate processing of vendor invoices and payments in compliance with company policies and financial controls. This role supports overall financial operations by maintaining accurate records, resolving discrepancies, and helping ensure compliance, ultimately contributing to strong vendor relationships and operational efficiency.

Duties and Responsibilities

Invoice Processing and Payment Execution

The Accounts Payable Clerk handles accurate entry, coding, and processing of vendor invoices, ensures proper matching and approval, and manages weekly check runs, ACH payments, and other disbursements in compliance with company policies and payment terms.

Reconciliation and Recordkeeping

The Accounts Payable Clerk manages vendor statement reconciliation, resolves discrepancies, and ensures accurate, up-to-date records. The role also oversees recurring payments and supports accruals and month-end close by maintaining accurate accounts payable ledger balances for reliable financial reporting.

Internal Support and Communication

The Accounts Payable Clerk facilitates communication between Finance and internal departments to resolve payment issues, manages vendor inquiries professionally, and supports audit processes by preparing accurate, organized documentation and reports.

Process Improvement and Compliance

The Accounts Payable Clerk supports process improvement by helping refine policies and procedures, contributing to automation efforts, and ensuring compliance with internal controls and financial standards to maintain accuracy, efficiency, and integrity in AP operations.

Customer and Vendor Relations

The Accounts Payable Clerk handles financial inquiries from clients, vendors, and municipalities, resolving issues quickly to ensure timely transactions. The role collaborates with AP and AR teams to maintain accurate records, support reporting, and strengthen relationships through clear communication and problem-solving.

Additional Responsibilities

Other tasks may be assigned as needed to support the company’s overall operational and financial objectives, with the expectation that the management remains flexible and responsive to evolving business needs. Attend required staff meetings and complete assigned training modules in a timely manner. Including but not limited to the ability to work flexible hours when needed, particularly during financial close periods and occasional travel for financial reviews, audits, or corporate meetings. May be required.

Qualifications

Knowledge, Skills, and Abilities

Competency/Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Accuracy and Organization

Ability to maintain precise financial records, reconcile accounts accurately, and ensure compliance with accounting standards. Ability to prioritize multiple tasks, meet deadlines, and maintain organization in a fast-paced environment.

Technology and Systems Proficiency

Experience using accounting software (QuickBooks, SAP, Oracle, NetSuite) and familiarity with parking management systems (TIBA, Amano, ParkMobile, PayByPhone, etc.).

Process Improvement, Efficiency, and Analytical Skills

Proactively identify and implement improvements in accounting processes, automation, and financial controls to enhance operational efficiency. Analyze complex revenue and payroll data, resolve discrepancies, address operational inefficiencies, and develop solutions to improve accuracy, performance, and overall financial operations.

Adaptability, Flexibility, and Ethical Conduct

Demonstrate adaptability to changing environments and flexibility in managing diverse responsibilities, including frequent travel and unexpected challenges in project management and revenue operations. Maintain confidentiality and uphold ethical standards by handling sensitive financial information with integrity and ensuring compliance with company policies and accounting best practices.

Education/Experience

The ideal candidate will have an associate or bachelor’s degree in Accounting, Finance, or a related field, with 1–3 years of experience in accounts payable or general accounting. They should be highly detail-oriented, organized, and capable of managing multiple priorities in a fast-paced environment. Proficiency in Excel and familiarity with accounting or ERP systems are essential, along with strong communication skills and the ability to work both independently and collaboratively.

Preferred qualifications include experience with ERP platforms like NetSuite or SAP, relevant AP certifications, knowledge of GAAP, and a background in high-volume or service-based industries.

Certificates and Licenses

A valid driver’s license and reliable transportation are required for this role, along with maintaining an acceptable motor vehicle record with no more than three moving violations within a three-year period. Candidates must also pass and maintain a clean background check. No special certifications are necessary for this position.

Work Environment

The work environment for this role includes both indoor and outdoor settings, requiring collaboration with teams, vendors, and clients on-site and in corporate environments. Associates may frequently use computers, communicate via phone, and perform duties in or around corporate office settings.

Physical Demands

Requirements may include extended periods of sitting, standing, walking, and the ability to lift moderate weights when necessary. Specific vision abilities—close, distance, peripheral, depth perception, and focus adjustments—may be required to ensure on-site awareness and safety.

Cell Phone Use

Employees may be required to use personal cell phones for work-related communication, including coordination with team members, managers, and clients, as well as accessing work applications. Reimbursement for work-related phone usage will follow company policy.

Pay Transparency

PMC is committed to pay transparency and equity among all employees and provides employees an environment where pay transparency and dialogue on compensation are allowed. PMC complies with Equal Employment Opportunity laws as well as federal, state, and local laws on compensation, pay transparency, and pay equity.

Additional Compensation and Benefits

· Health Benefits – Medical, vision and dental insurance – Upon eligibility

· 401K – Upon eligibility

· Supplemental Insurance – Life insurance and critical illness

· Bonus opportunities

· Internal leadership development program

· Paid time off

· Paid training

· Tuition assistance through Bellevue University – Up to $5,250 per year

· Nationwide discounts through Perks at Work

· Military friendly employer

Employee at Will

Employment with PMC is on an at-will basis, meaning either the employee or the employer may end the employment relationship at any time, for any reason, with or without cause or notice, in accordance with applicable laws. A 120-day introductory period applies.

Fair Labor Standards Act (FLSA)

This position is classified as exempt under the Fair Labor Standards Act (FLSA), meaning employees in this role are not eligible for overtime pay for hours worked beyond 40 in a workweek at a rate of one and one-half times their regular hourly rate. PMC adheres to all applicable federal, state, and local wage and overtime laws, ensuring that compensation complies with these legal standards. All hourly rates will meet or exceed the minimum wage requirements for your specific work location.

PMC is compliant with all state workman’s compensation laws.

Employee Leave

PMC is compliant with all state specific required and FMLA paid leave requirements, such as sick leave, state paid family leave, etc.

Equal Employment Opportunity (EEO) Statement

Parking Management Company is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status.

ADA and Equal Employment Opportunity (EEO) Compliance

Parking Management Company will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990 and ensure equal employment opportunity.

This job description will be reviewed periodically as duties and responsibilities change with business necessity. Essential and marginal job functions are subject to modification.

If you require reasonable accommodations due to a disability to participate in the application or interview process, please contact Kari Laywell at [e-mail] or [e-mail]