Accounts Payable Clerk I (Remote)

California FAIR Plan Association; Los Angeles (CA); Remote; USD 40,000 - 55,000; Full time

Job summary

California FAIR Plan Association is seeking an Accounts Payable Clerk to support day-to-day AP operations, review POs and statements, verify invoice amounts, and respond to vendor inquiries. You will post invoices, reconcile accounts, and assist with month-end and year-end close processes.

The role requires 0–1 year of accounting experience, strong typing and 10-key skills, and proficiency with Excel and Microsoft Office. GP experience is a plus.

Qualifications

• High school diploma required.
• 0 to 1 year of relevant work experience (Accounting Clerk I).
• Exceptional typing and 10 key by touch skills required.
• Excellent oral and written communication.
• Strong attention to detail and ability to operate with a high degree of accuracy.
• Microsoft Office suite experience required; intermediate Excel skills preferred.
• Microsoft Dynamics GP experience preferred.

Responsibilities

• Prepare, process and post invoices timely and accurately.
• Assure that financial accounts are reconciled timely and accurately.
• Support timely and efficient month-end, quarter-end, and year-end close processes.
• Perform account analysis to identify and explain variances.
• Maintain proper documentation and file supporting documents, including approvals.
• Assist with internal and external audit requests.
• Liaise with the bank and other parties as required.
• Perform backup duties within the department as required.
• Record and process daily transactions in accounts payable (i.e. obtain approvals and issue checks).
• Assist with accounts payable email queue and electronic file organization.
• Assist with printing daily premium refund checks and monthly commission checks.
• Assist with vendor maintenance in the general ledger, including set up of payment locations and creation of new vendor request forms and/or change forms.
• Assist with maintaining and keeping current W-9 documents for Accounts Payable vendors.
• Respond to vendor inquiries and assist with research of vendor payment discrepancies.
• Assist with processing employee garnishment, broker garnishment and broker’s backup withholding.
• Assist with monitoring company credit card, ensuring all transactions are approved with proper receipts submitted.
• Assist with uploading disbursements.
• Respond to internal and external broker commission inquiries.

Skills

Typing

10-key by touch

Oral and written communication

Attention to detail

Education

High school diploma

Tools

Excel

Microsoft Office

Microsoft Dynamics GP

Job description

POSITION SUMMARY

The Accounts Payable Clerk will support the day-to-day operations of accounts payable, review purchase orders, statements, verify invoice amounts owed, and respond to vendor inquiries.

PRINCIPAL DUTIES & RESPONSIBILITIES

• Prepare, process and post invoices timely and accurately.
• Assure that financial accounts are reconciled timely and accurately.
• Support timely and efficient month-end, quarter-end, and year-end close processes.
• Perform account analysis to identify and explain variances.
• Maintain proper documentation and file supporting documents, including approvals.
• Assist with internal and external audit requests.
• Liaise with the bank and other parties as required.
• Perform backup duties within the department as required.

SPECIFIC DUTIES & RESPONSIBILITIES

• Record and process daily transactions in accounts payable (i.e. obtain approvals and issue checks).
• Assist with accounts payable email queue and electronic file organization.
• Assist with printing daily premium refund checks and monthly commission checks.
• Assist with vendor maintenance in the general ledger, including set up of payment locations and creation of new vendor request forms and/or change forms.
• Assist with maintaining and keeping current W-9 documents for Accounts Payable vendors.
• Respond to vendor inquiries and assist with research of vendor payment discrepancies.
• Assist with processing employee garnishment, broker garnishment and broker’s backup withholding.
• Assist with monitoring company credit card, ensuring all transactions are approved with proper receipts submitted.
• Assist with uploading disbursements.
• Respond to internal and external broker commission inquiries.

EDUCATION AND EXPERIENCE

• High school diploma required.
• 0 to 1 year of relevant work experience (Accounting Clerk I).
• Exceptional typing and 10 key by touch skills required.
• Excellent oral and written communication.
• Strong attention to detail and ability to operate with a high degree of accuracy.
• Microsoft Office suite experience required; intermediate Excel skills preferred.
• Microsoft Dynamics GP experience preferred.