Accounts Payable Clerk I — Detail-Driven in Public Utilities

City of Maypearl; Lewisville (TX); Hybrid; USD 28,000 - 36,000; Full time

Job summary

City of Maypearl seeks an Accounts Payable Clerk I to join the Business Services team. Responsibilities include processing vendor invoices, preparing payments, handling vendor accounts, and assisting with payroll backups.

The role requires an associate degree and 3–5 years of accounting experience, with preference for government or public utility accounting and experience with InCode/InVision. Office hours are, generally, 8:00am–5:00pm, in Lewisville area.

Qualifications

• Two years of college resulting in an associate’s degree is required.
• Three to five years of relevant work experience in an accounting environment is required. Six years may substitute for the degree.
• Experience with financial system software such as InCode/InVision is strongly preferred.
• Government or public utility accounting experience is preferred.

Responsibilities

• Prepares and processes accounts payable, sets up vendor accounts, and processes invoices and payments.
• Performs accounts receivable billing and maintains billing records.
• Serves as primary backup for payroll functions.
• Verifies, audits, and edits work prior to submission to supervisor.
• Assists with inventory and fixed asset maintenance.

Skills

Attention to detail

Communication (verbal & written)

Accounts payable

Education

Associate's degree or equivalent

Three to five years of relevant accounting experience

Tools

InCode/InVision

Job description

Position: Accounts Payable Clerk I

Hourly Starting Salary Range: $20.06 to $25.89 (DOQ)

Direct Supervisor: Accounting Services Supervisor

Department: Business Services

Normal Work Hours: 8:00am to 5:00pm – Monday thru Friday

Location: 900 N. Kealy Ave, Lewisville, TX

Position Function:

Under the supervision of the Accounting Services Supervisor, performs assigned duties in support of accounts payable, accounts receivable, and general ledger functions. Duties include reconciling and processing vendor invoices, preparing and distributing vendor payments, preparing monthly customer billings, assisting with journal entries, assisting with the administration of procurement card programs, data entry, and other related tasks as assigned.

Typical/Essential Duties:

• Prepares and processes accounts payable by setting up and maintaining all vendor accounts, including inputting and maintaining vendor account information, reconciling and processing vendor invoices, preparing and distributing vendor payments, as well as preparing and administering W-9s and 1099s. Contacts vendors or others as needed to resolve issues related to missing, incorrect, or untimely invoices or payments.
• Performs accounts receivable billing and maintains all billing records. Contacts UTRWD staff and/or customers regarding billing issues.
• Serves as primary backup for the payroll functions of the District.
• Verifies, audits, and edits work performed by other Business Office clerks, as needed, prior to submittal to the Accounting Services Supervisor.
• Assists and perform tasks related to inventory and fixed asset maintenance.
• Creates and maintains files and reports as needed or requested to support the accounting function and annual audit.
• Performs additional duties as assigned.

Qualifications:
Education & Experience:

• Two (2) years of college education resulting in an associate’s degree is required.
• Three (3) to five (5) years of relevant work experience in an accounting environment is required. Six (6) years of relevant work experience may be substituted for the required degree.
• Experience with financial system software, such as InCode/InVision, is strongly preferred.
• Experience in governmental or public utility accounting is preferred.

Knowledge, Skills & Abilities:

• Government or public utility accounting experience and general knowledge of governmental accounting principles are preferred.
• Strong attention to detail and accuracy in performing accounting related tasks.
• Ability to prepare and review invoices, reports, and payroll timesheets for accuracy.
• Ability to prepare letters, invoices, and statements accurately and professionally.
• Ability to organize and prioritize work while maintaining accuracy and attention to detail.
• Ability to communicate effectively, both verbally and in writing.

Other Requirements:

• Valid Texas Driver’s License is required.
• Must be able to pass applicable pre-employment Drug Screen, Physical, and Background Checks.

Application Process

All applicants must complete an employment application and submit it to the District’s Human Resources Department.
Position is considered “Open Until Filled.”