Accounts Payable Clerk Houston, TX

Waste Pro USA Inc.; Houston (TX); On-site; USD 40,000 - 56,000; Full time

Job summary

Waste Pro USA Inc. is seeking an Accounts Payable Clerk to process invoices, purchase orders and accruals, while maintaining vendor relations and accurate AP data.

You will reconcile statements, support regional AP tasks, and assist with month-end accruals, providing general accounting and operations support as needed.

Qualifications

• Degree in Accounting, Finance, Business Administration or equivalent experience.
• 2-4 years Accounts Payable experience and knowledge of AP accruals.
• Proficiency with Microsoft Office programs (Word, Excel, Outlook, PowerPoint).
• Familiarity with accounting software packages (DSL-Solomon, Dossier, Tower, SAP, Great Plains, PeopleSoft, Ceridian).
• Commitment to continuous improvement of quality and timely delivery.
• Strong oral and written communication skills.

Responsibilities

• Process invoices by verifying coding and approvals and entering into the AP system.
• Reconcile vendor statements and ensure timely payments.
• Maintain purchase order logs and coordinate PO approvals.
• Assist with data transfer from PO/purchase logs to the general ledger/AP system.
• Reconcile discrepancies with vendors and the AP system.
• Maintain good vendor relations and support regional AP activities.
• Assist with monthly AP accrual calculations for large expenses.
• Provide clerical and administrative support across accounting and operations.
• Support customer service duties as needed.

Skills

AP accruals knowledge

Oral and written communication

Education

Degree in Accounting / Finance / Business Administration or equivalent

Tools

Microsoft Word

Excel

Outlook

PowerPoint

DSL-Solomon

Dossier

Tower

SAP

Great Plains

PeopleSoft

Ceridian

Job description

Accounts Payable Clerk

SUMMARY OF POSITION

The Accounts Payable Clerk is responsible for processing accounts payable transactions including but not limited to invoices, purchase orders and purchase order logs, month end accruals, vendor maintenance, credit memos and stop payments in a manner that ensures timely and accurate payments and monthly financial data.

RESPONSIBILITIES

• 1. Responsible for maintaining purchase order logs or systems and coordinating proper purchase order approvals.
• 2. Assist maintenance personnel with utilization of their software that tracks purchase orders, purchases, expenses, etc. and the transferring of that data into the general ledger/AP system.
• 3. Process invoices by reviewing, verifying the coding and approvals, reconciling to purchase orders and entering properly approved invoices into the AP system.
• 4. Reconcile vendor statements to ensure all invoices are received and processed for payment.
• 5. Research and resolve problems or errors by reconciling invoice discrepancies with vendors and within the AP system.
• 6. Responsible for maintaining good relations with the vendors.
• 7. On a regular basis, assist Regional AP clerk in reconciling the invoices, purchase orders and operational systems in regards to specific, large expenses, i.e. disposal costs, fuel, etc.
• 8. Assist the Regional AP Clerk in calculating the monthly accounts payable accruals.
• 9. Provide clerical, administrative and operational support by performing other functions including but not limited to accounting support, operations, customer service and customer service duties.

*Essential Functions-The statements above are intended only to describe the general nature of the job and should not be construed as an all-inclusive list of position responsibilities.

CDL Required

Yes, CDL Required

• 1. Degree in Accounting, Finance, Business Administration or combination of coursework and experience indicating required accounting and accounts payable knowledge.
• 2. 2 - 4 years Accounts Payable experience. Must be able to show and communication knowledge and understanding of AP accruals.
• 3. Proficiency with computers, including Microsoft Word, Excel, Outlook, and PowerPoint.
• 4. Applied familiarity with financial/accounting software packages/systems (e.g. DSL-Solomon, Dossier, Tower, SAP, Great Plains, PeopleSoft, Ceridian).
• 5. Committed to continuous improvement of quality, quantity and timely project delivery.
• 6. Oral and written communication skills.

This Company is an Equal Opportunity Employer, and does not discriminate on the basis of race, gender, ethnicity, religion, national origin, age, disability, veteran status, or on any other basis prohibited by law. Information on race, gender and national origin will only be used for statistical and recordkeeping purposes, and will not be used in making any employment decisions. All information provided will be kept separate from your expression of interest. Providing this information is strictly voluntary, and you will not be subjected to any adverse action or treatment if you choose not to provide this information. If you do not choose to answer these questions, we ask that you select "Decline to Identify" for each question. Thank you for your voluntary cooperation.