Accounts Payable Clerk

Paylocity; Walnut Creek, Northern (CA, KY); Hybrid; USD 45,000 - 65,000; Full time

Job summary

L.N. Curtis & sons, headquartered in Walnut Creek, CA, is seeking an accounts payable professional to compile, process, and maintain AP records. The role supports the corporate financial office and branch personnel, with duties including invoice entry, discrepancy resolution, and monthly closings.

Requirements include a high school diploma and experience in accounting or general ledger areas. Proficiency with Microsoft Office and ERP systems like NetSuite is expected.

Qualifications

• High School Diploma or GED required.
• Experience in accounting and/or financial reporting and general ledger.
• Ability to work with ERP/accounting systems and spreadsheets.

Responsibilities

• Review vendor invoices for documentation, approval, and PO matching.
• Enter invoices into the ERP system accurately and timely.
• Resolve invoice discrepancies with internal teams or vendors.
• Reconcile monthly vendor statements and follow up on items.
• Manage payment schedules and execute check runs and electronic payments.
• Maintain AP reports and assist in monthly closings.

Skills

Organizational skills

Microsoft Office

Outlook

Excel

Word

Spreadsheets

Automated accounting systems

Written communication

Verbal communication

Education

High School Diploma or GED

Tools

NetSuite

ERP system

Job description

Description

This position compiles, processes and maintains accounts payable records.

Duties and Responsibilities to include:

• Review all vendor invoices for appropriate documentation, approval, and two-way purchase order (PO) matching prior to entry.
• Enter vendor invoice accurately and timely into the ERP system.
• Identify and resolve vendor invoice discrepancies with the appropriate internal department, vendor, or other responsible party to ensure invoices are resolved before becoming past due.
• Review and reconcile monthly vendor statements and follow up on outstanding items or discrepancies.
• Manage payment schedules to ensure invoices are paid accurately and timely according to established payment terms.
• Execute check runs and electronic payment batches.
• Maintain all accounts payable reports, spreadsheets, and corporate accounts payable files.
• Assist Corporate Financial Officers and branch personnel as necessary.
• Assist in monthly closings.
• Perform filing and copying.
• Other duties as assigned by management to address and provide effective support of company mission, values, and goals.

Requirements

Pre-requisite Core Competencies

• Problem solver.
• Demonstrate accuracy and thoroughness to ensure quality work and continuously improving performance.
• Strong Work Ethic.
• Self-starter with willingness to do whatever is necessary to support the team.
• Demonstrated good judgement and a high degree of integrity.
• A history of continuing professional and personal development.

Skills Required

• Good organizational skills in order to use time efficiently and prioritize when necessary.
• Experience with Microsoft Office Suite; Outlook, Excel and Word. Some experience with spreadsheets and automated accounting systems.
• Good written & verbal communication skills.

Experience Required

• High School Diploma or GED equivalent required.
• Experience in accounting and/or the financial reporting and general ledger area.

Experience Preferred

• 2 years hands-on accounting experience.
• Experience with NetSuite or a similar ERP/accounting system.

Supervisory Responsibility

• None.

Physical Requirements

• Sitting (up to 8 hr/day)
• Strength requirement: sedentary (up to 10 lb. force occasionally)

Curtis Competencies – Top 3:

• Teamwork
• Work Standards
• Communication

About Us:

L.N. Curtis & sons is a privately owned and operated corporation that provides Tools for Heroes. The company is headquartered in Walnut Creek, California. Operational centers are located in Salt Lake City, Utah; Kent, Washington; Santa Fe Springs, California; and Gilbert, Arizona. Established in 1929, L.N. Curtis & sons is the premier distributor of first responder equipment and actively sells and services in the United States. The company is focused on servicing the thirteen Western states and the U.S. Government worldwide. L.N. Curtis & sons is committed to supplying the fire and law enforcement industry with the most modern, safe and effective products available. L.N. Curtis & sons is a company whose principal product is service, whose principal resource is people, and whose principal purpose is to be a distinguished leader in the field of supplying and servicing emergency responder equipment.

L.N. Curtis & sons is proud to be an Equal Employment Opportunity and Affafirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, political views or activity, or other applicable legally protected characteristics. Additionally, L.N. Curtis & sons participates in the E-Verify program as required by law. You may view our Equal Employment, Pay Transparency and E-Verify notices at https://www.lncurtis.com/careers.

We are committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at [e-mail].