Accounts Payable Clerk

Ucp-of-Long-Islan; Town of Smithtown (NY); On-site; USD 42,000 - 64,000; Full time

Job summary

UCP Long Island is a not-for-profit agency dedicated to advancing independence for people with disabilities. We are seeking an Accounts Payable Bookkeeper to manage payments to vendors, code invoices, and ensure accurate entry in the Great Plains system.

The role includes opening AP mail, matching invoices with purchase orders, preparing voucher packages, processing checks, and maintaining vendor records with 1099 status where applicable.

Qualifications

• Associates Degree in Accounting or minimum of two years related accounting experience.
• Experience in Not-for-Profit industry preferred.

Responsibilities

• Open AP mail and separate bills to be paid.
• Coordinate with purchasing to match invoices with purchase orders.
• Prepare voucher packages for items with and without purchase orders.
• Process checks in the Great Plains system and issue payments.
• Code transactions to General Ledger accounts; verify pricing.
• Maintain vendor records and 1099 assignments where applicable.
• Prepare journal entries for accruals and adjustments.

Skills

Accounts payable

Vendor communication

Not-for-profit accounting

Education

Associate degree in Accounting

Tools

Great Plains

Job description

UCP Long Island is a not for profit agency whose mission is to advance the independence, productivity and full citizenship of persons with cerebral palsy and other disabilities. We are proud of our 75 year history in creating opportunities and helping to fulfill the dreams of thousands of individuals and families. We remain committed to our goal of Creating Life Without Limits for People With Disabilities!General Purpose of the JobThe accounts payable bookkeeper is in charge of making payments owed by the agency to vendors, suppliers, and other creditors. This position keeps track of what's owed to vendors and ultimately controls expenses, by fulfilling payments and receiving, processing, and verifying invoices. The accounts payable bookkeeper is also responsible for accurate and timely coding and entry into the accounting software. Maintain daily interactions with agency staff and outside vendors as needed.Essential Duties and Responsibilities include the following:Open accounts payable mail, separate bills to be paid, sort all interoffice mailCoordinate with purchasing to match invoices with the corresponding purchase orders for matching and verificationPrepare voucher packages for items with and without purchase ordersEnsure all documentation is received and reviewed including; Vendor invoice, Packing list signed and dated by UCP employee receiving good or services, Original signed purchase order, Original signed purchase requisition, verify priceEnsure all authorizations are received prior to paymentCode all transaction according to the General ledger account number for distributionProcess checks from the Great Plains system.Prepare positive pay reportMail or distribute checks as indicated on original check request or purchase requisition.File voucher packages alphabetically in accounts payable paid invoices files.Follow up with respective agency staff until receipts are obtainedHandle vendor calls and problemsPrepare journal entries to reclass, accrue, misc adjustments as requiredReview accounts payable aging report for unapplied payments, adjustments, etc.Research discrepanciesUpdate and maintain vendor maintenance in Great PlainsAssign vendors as 1099 when applicableObtain W-9 information from vendorsFile paid invoices and supporting documentationFollow the agency retention policies and update agency files annuallySpecial projects as assigned by managementUpdate policy & procedure manualsParticipate in agency assigned committeesEducation and/or ExperienceAssociates Degree in Accounting or related field or minimum of two (2) years related accounting experience, preferredHigh School Diploma required.Experience in Not- For- Profit industry preferred.