Accounts Payable Clerk

United Community Corporation; Newark (NJ); On-site; USD 42,000 - 66,000; Full time

Job summary

United Community Corporation in Newark, NJ is seeking an Accounts Payable Specialist to join our nonprofit finance team. The role involves processing invoices, coding to programs/grants, and maintaining vendor records, with a focus on accuracy and compliance.

You will assist with month-end close, AP accruals, 1099 prep, and grant reimbursements, while supporting the Finance Director and program staff. Equal opportunity employer committed to diversity.

Qualifications

• AA's Degree in Accounting/Business or 3+ years of equivalent AP/bookkeeping experience.
• Familiarity with fund accounting and grant-based budgeting is a plus.
• Proficiency with accounting software such as QuickBooks or Sage.

Responsibilities

• Process invoices accurately and on time with correct program/grant coding.
• Maintain vendor records and resolve invoice/PO discrepancies.
• Reconcile vendor statements monthly and clear outstanding balances.

Skills

Attention to detail

Multitasking

Communication

Education

Associate degree in Accounting/Business

Tools

QuickBooks

Sage

Job description

Job Title: Accounts Payable Specialist

Location: Newark, New Jersey (on-site)

Organization: United Community Corporation (UCC)

UCC is a Newark-based nonprofit helping low-income individuals and families - including seniors and youth - build self-sufficiency, through programs funded by government grants, foundations, and private donors.

Position Summary

Accounts Payable:

• Process invoices accurately and on time, coding expenses to the correct program/grant.
• Maintain vendor records (W-9s, insurance certificates, etc.) and resolve invoice/PO discrepancies.
• Reconcile vendor statements monthly; clear outstanding balances.
• Prepare payments (checks, ACH, online) for approval per internal controls.
• Support grant reimbursement requests and funder financial reports with back-up documentation.
• Resolve vendor payment inquiries.
• Assist with month-end/year-end close, AP accruals, reconciliations, and 1099 prep.
• Maintain audit-ready AP files in support of UCC's annual audit.
• Identify process improvements; collaborate with program staff and Finance Director.

Requirements:

• AA's Degree in Accounting/Business or 3+ years of equivalent AP/bookkeeping experience; nonprofit or government-funded org experience preferred.
• Familiarity with fund accounting and grant-based budgeting a plus.
• Proficiency with accounting software (QuickBooks, Sage, or similar).
• Strong attention to detail and ability to juggle multiple funding sources/deadlines.
• Valid NJ Driver's License and adequate auto insurance.
• Ability to maintain confidentiality of client and financial information.

UCC is an equal opportunity employer committed to a diverse, inclusive workplace.

United Community Corporation is an equal opportunity employer committed to fostering a diverse and inclusive work environment. We encourage individuals from all backgrounds to apply.