Accounts Payable Bookkeeper

The Association for Development of the Exceptional, Inc. (ADE); Miami (FL); On-site; USD 42,000 - 54,000; Full time

Job summary

The Association for Development of the Exceptional, Inc. (ADE) is seeking an accounts payable professional to support nonprofit operations focusing on processing invoices, posting payments, and maintaining AP records.

Typical hours are Monday through Thursday 7:30 am to 3:30 pm; this position requires attention to detail and timely handling of payments to support the organization's mission.

Responsibilities

• Review documentation for accuracy and/or duplication upon receipt of invoices, statements or check requests.
• Call vendors to resolve discrepancies before posting.
• Review due dates of all payments to ensure timely receipt.
• Post invoices, statements or check requests in accounts payable and stamp posted with date.
• Prepare an invoice report after posting to determine due date and check run date.
• Provide COO with a weekly Open Invoice Report including recurring payments and supporting documents (due Fridays).
• Prepare Check Registers weekly or bi-weekly as needed.
• After COO approval, prepare checks, check requests and invoices for signature by the Executive Director.
• Coordinate delivery of checks requiring a second signature from a Board Member.
• Make copies and mail checks promptly to avoid late fees.
• Maintain all AP files in chronological order by month.

Job description

Job Description

Job Description

GENERAL STATEMENT OF DUTIES AND RESPONSIBILITIES, not limited to:

Monday thru Thursday 7:30 am to 3:30 pm

Cash Disbursements –

• Review documentation for accuracy and/or duplication, upon receipt of invoices, statements or check request.

• In cases where discrepancies are noted vendors must be called to resolve the issue prior to posting.

• Review due date of all payments to be made to ensure timely receipt of payment.

• Post invoices, statements or check request in accounts payable module and stamp posted with date.

• Once payments are entered into the system, prepare an invoice report to determine the due date and check run date.

• Present Chief Operating Officer with a weekly Open Invoice Report to include any reoccurring payments due as well as the proper documentation for each payment (Due every Friday morning).

• Check Registers will be prepared on a weekly or bi-weekly basis depending on the needs of the agency.

• Once approved, by Chief Operating Officer , prepare checks, check request, and invoice to be presented to Executive Director for signature.

• Coordinate the delivery of checks that require a second signature from a Board Member.

• Once checks are signed make necessary copies, and prepare for mailing immediately in order to avoid any late fees of finance charges.

• Maintain all A/P files in chronological order by month.

Company Description

Nonprofit organization which provides specialized academics, vocational training, and employment services to adults with developmental disabilities, focusing on each participant’s abilities and choices, maximizing their potential while guiding them towards a path of acquired skills, self-determination and community inclusion”

Company Description

Nonprofit organization which provides specialized academics, vocational training, and employment services to adults with developmental disabilities, focusing on each participant’s abilities and choices, maximizing their potential while guiding them towards a path of acquired skills, self-determination and community inclusion”