Accounts Payable Clerk

Waste Pro USA; Sanford (FL); On-site; USD 38,000 - 52,000; Full time

Job summary

Waste Pro USA is seeking an Accounts Payable Clerk to manage invoices, purchase orders, accruals and vendor records, ensuring timely and accurate payments.

The role collaborates with regional AP teams to reconcile statements, process NTO filings for temp ROL accounts, and provide clerical support across accounting duties.

A degree in accounting or finance and 2-4 years AP experience preferred; strong MS Office skills and attention to detail are essential.

Qualifications

• Degree in Accounting, Finance, or Business Administration, or combination of coursework and experience indicating required accounting and accounts payable knowledge.
• 2-4 years Accounts Payable experience with knowledge and understanding of AP accruals.
• Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.
• Applied familiarity with financial/accounting software packages/systems (e.g. DSL-Solomon, Dossier, Tower, SAP, Great Plains, PeopleSoft, Ceridian).
• Committed to continuous improvement of quality, quantity and timely project delivery.
• Oral and written communication skills.

Responsibilities

• Maintain purchase order logs or systems and coordinate proper PO approvals.
• Assist with software that tracks purchase orders, purchases, expenses, etc., and transfer data into the GL/AP system.
• Process invoices by reviewing, verifying coding and approvals, reconciling to POs, and entering invoices into the AP system.
• Reconcile vendor statements to ensure invoices are received and processed for payment.
• Research and resolve problems or errors by reconciling invoice discrepancies with vendors and within the AP system.
• Assist Regional AP Clerk in reconciling invoices, POs, and operational systems for large expenses.
• Provide clerical and administrative support across accounting and operations duties.

Skills

Verbal and written communication

Analytical skills

MS Office proficiency

Typing skills

Attention to detail

Problem solving

Teamwork

Working under pressure

Multitasking

Adaptability

Education

Accounting/Finance/Business degree

Tools

DSL-Solomon

Dossier

Tower

SAP

Great Plains

PeopleSoft

Ceridian

Job description

Accounts Payable Clerk

SUMMARY OF POSITION

The Accounts Payable Clerk is responsible for processing accounts payable transactions including but not limited to invoices, purchase orders and purchase order logs, month end accruals, vendor maintenance, credit memos and stop payments in a manner that ensures timely and accurate payments and monthly financial data. This role will also work with the collections team to enter and track NTO (Notice To Owner) filings for temp ROL accounts.

RESPONSABILITES

• 1. Responsible for maintaining purchase order logs or systems and coordinating proper purchase order approvals.
• 2. Assist maintenance personnel with utilization of their software that tracks purchase orders, purchases, expenses, etc. and the transferring of that data into the general ledger/AP system.
• 3. Process invoices by reviewing, verifying the coding and approvals, reconciling to purchase orders and entering properly approved invoices into the AP system.
• 4. Reconcile vendor statements to ensure all invoices are received and processed for payment.
• 5. Research and resolve problems or errors by reconciling invoice discrepancies with vendors and within the AP system.
• 6. Responsible for maintaining good relations with the vendors.
• 7. On a regular basis, assist Regional AP clerk in reconciling the invoices, purchase orders and operational systems in regards to specific, large expenses, i.e. disposal costs, fuel, etc.
• 8. Assist the Regional AP Clerk in calculating the monthly accounts payable accruals.
• 9. Provide clerical, administrative and operational support by performing other functions including but not limited to accounting support, operations, customer service and customer service duties.

Essential Functions - The statements above are intended only to describe the general nature of the job and should not be construed as an all inclusive list of position responsibilities.

QUALIFICATIONS:

• Ability to handle a heavy volume of calls in a professional and efficient manner
• Excellent verbal, written and analytical skills
• Computer proficiency in MS Office and strong typing Skills,
• Ability to multi task with a strong attention to detail.
• Ability to handle a heavy volume of calls in a professional and efficient manner
• Excellent verbal, written and analytical skills
• Computer proficiency in MS Office and strong typing Skills,
• Ability to multi task with a strong attention to detail.
• Ability to work with both internal and external personnel to resolve issues in a professional and timely manner.
• Ability to react well under pressure and treat others with respect
• Ability to identify and resolve problems in a timely manner
• Ability to Prioritize and plan work activities
• Ability to work efficiently and effectively, both independently and as a team to ensure exceeding the call center's standards.
• Ability to balance team and individual responsibilities and help build a positive team environment.
• Ability to adapt and deal with frequent changes in the work environment, manage difficult or emotional customer situations and respond promptly to service

CDL Required

No CDL Required

• 1. Degree in Accounting, Finance, Business Administration or combination of coursework and experience indicating required accounting and accounts payable knowledge.
• 2. 2 - 4 years Accounts Payable experience. Must be able to show and communication knowledge and understanding of AP accruals.
• 3. Proficiency with computers, including Microsoft Word, Excel, Outlook, and PowerPoint.
• 4. Applied familiarity with financial/accounting software packages/systems (e.g. DSL-Solomon, Dossier, Tower, SAP, Great Plains, PeopleSoft, Ceridian).
• 5. Committed to continuous improvement of quality, quantity and timely project delivery.
• 6. Oral and written communication skills.

Special Considerations/Physical Work Requirements:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Required to use motor coordination with finger dexterity (such as keyboarding, machine operation, driving, etc.)- most of the work day;

Required to exert physical effort in tasks that involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight handling objects less than 25 pounds- rarely;

WORK ENVIRONMENT:

Normal setting for this job is: office setting.

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