Accounts Payable Clerk

chinesehospital-sf.org; San Francisco, Northern (CA, KY); Hybrid; USD 32,000 - 48,000; Part time

Job summary

Chinese Hospital in San Francisco is seeking a part-time, non-exempt Accounts Payable Clerk to support daily financial operations. You will ensure invoices are processed, payments run accurately, and expenses are controlled in line with policy.

The role requires 1-3 years AP experience and proficiency with MS Office. Responsibilities include data entry into Multiview, AP closing, reconciliations, and collaboration with the accounting team.

Qualifications

• 1-3 years accounts payable experience.
• Knowledge of general accounting principles and compliance.
• Proficiency in MS Office (Excel, Access) required.
• High level of accuracy and confidentiality.
• Ability to work independently and in a team.
• Strong organizational and time-management skills.

Responsibilities

• Accurately upload and enter Accounts Payable invoices into Multiview.
• Complete weekly check runs to vendors and outside providers.
• Organize and maintain filing system for invoices and checks.
• Complete monthly Accounts Payable closing.
• Reconcile Accounts Payable balances to General Ledger.
• Match PO invoices to Cerner and perform credit card reconciliations.
• Handle mail and allocate expenses to cost centers.

Skills

Accounts Payable

MS Office (Excel, Access)

Attention to detail

Confidentiality

Analytical skills

Communication skills

Education

High School Diploma or GED

Tools

Multiview

Job description

About This Role

Department

Finance

Reports to

Accounting Manager

Type

Part Time, Non Exempt

Requisition #

12759

Position Summary

Provides day to day financial functions, administrative and clerical support by ensuring payments are completed and expenses are controlled by receiving payments, processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner.

Essential Duties and Responsibilities

• Accurately upload and enter Accounts Payable invoices into Multiview
• Complete weekly check run process to vendors and outside healthcare providers
• Organize and maintain good filing system on all invoices and checks
• Complete monthly Accounts Payable Closing
• Reconcile Accounts Payable balances to General Ledger and maintenance on accounts payable records in Multiview
• Matching P.O. invoices to Cerner
• Credit Card Reconciliation
• Pick up and drop off mail to Hospital
• Charge expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries.
• Protects organization’s value by keeping information confidential
• Accomplishes accounting and organization mission by completing related results as needed.
• Follows Hospital and Department policies and procedures at all times, including but not limited to: Administrative Manual, Environment of Care, Human Resources, Infection Control, Corporate Compliance, Code of Ethics, etc.
• Attend, actively participate and complete in-services, training classes, mandatory classes, seminars/workshops, staff meetings, exercises and drills; reads all department communication and assigned materials.
• Customer Service – Provides excellent customer service and shows compassion to all patients, visitors and co-workers. Seeks feedback to ensure all needs are met. Anticipates and recognizes the concerns of others, even if those concerns are not openly expressed.
• Communication – Keeps manager and team informed of progress, problems, development and plans. Gets along and interacts positively with co-workers and others.
• Accepts and performs other duties as assigned

Values/Core Competencies:

• Integrity –We adhere to a code of values and make commitments that contribute to the welfare of our community.
• Respect – We seek to create a community within our organization that enhances self-worth of individuals working with us and for our patients. The dignity and respect shown to employees by management and by their fellow staff will be the model for caring for our patients. Management is committed to treating employees fairly, honestly and with respect. In return, management expects a commitment from employees to the values of the organization and its work on behalf of the community.
• Empowerment – we are committed to action and expect all employees to be proactive in decision making and problem solving. We delegate authority to match responsibility, expecting decision making to occur as close to the customer as possible.
• Team Work – We believe that quality, cost effective, compassionate care can only be provided through team work. The nature of our work and mission require sensitivity to the feelings and points of view of many. We work for the good of the team, are accountable for the results of the team and together share our successes or failures. We maintain an atmosphere of openness, honesty and trust.
• Accountability – We accept personal responsibility for our actions and take ownership of our results. We as individuals recognize achievement and are challenged to improve our performance by providing and accepting coaching and feedback.
• Quality Improvement – We will improve value through the process of continuous quality improvement with focus on the relationship between quality and cost. We have a sense of urgency in our search to find better ways of doing everything. We encourage others to try new ideas and measure and recognize results. We are willing to change the status quo to improve.
• Community collaboration and Benefit – We will collaborate within the limits or our resources with other agencies and providers to address the health care wellness needs of our community, recognizing that access to services must be made available regardless of an individual’s ability to pay.
• Prudent use of resources – We will use and maintain our assets and resources prudently in order to meet community expectations. Our organization requires an overall positive return on investment to carry out its mission and to invest in new programs, equipment and facilities. We believe that integration simplifies and improves the process of health care and is a means of achieving economies of scale which will ultimately reduce costs. We seek simplification in the process of patient care and the efficient use of our resources in a changing environment.

Qualifications

• High School Diploma or GED preferred
• 1-3 years accounts payables experience
• Knowledge of general accounting principles, regulatory standards and compliance requirements
• Proficiency in MS Office, including the ability to operate computerized accounting and spreadsheet programs (e.g. Excel, Access)
• High degree of accuracy, attention to detail and confidentiality
• Excellent analytical, problem solving and decision making skills
• Effective verbal, listening and written communication skills
• Effective organizational, stress and time management skills
• Demonstrates a sense of urgency and ability to meet deadlines
• Ability to work independently or as a team member
• Dependability, customer service, and flexibility required

Physical Requirements

While performing the duties of this job, staff is regularly required to sit, stand, walk, talk, and/or listen. He/she uses his/her hands to do computer work, write reports, do equipment set-up/cleaning/storage, clerical support, etc. He/she will be using the phone frequently. Good vision is needed to be able to read schedules, enter accurate data, etc. He/she must have good general health and demonstrate emotional stability so as to carry out the above-enumerated duties.

• Able to lift up to 30 pounds.
• Stand, walk, and move 50% of the day.
• Use proper body mechanics when handling equipment.

Compliance Requirements

Complies with Chinese Hospital Compliance Handbook including Code of Ethics and all statutes, regulations, guidelines applicable to federal and state programs. Responsibilities include, following the guidelines and reporting suspected violations of any statute, regulations, agreements or guidelines applicable to all healthcare programs.

Base Pay Scale

Starting at $23.33 – $34.97 per hour. The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. This pay scale is not a promise of a particular wage.