Accounts Payable Clerk

Kelly; Portland (ME); On-site; USD 38,572 - 42,705; Full time

Benefits offered by this job

Collaborative environment

Potential for long-term employment

Dynamic work atmosphere

Job summary

An established industry player is seeking a detail-oriented Accounts Payable Clerk to join their dynamic finance team. This role involves managing accounts payable functions for a growing hospitality group, ensuring accuracy in invoice processing, vendor relations, and compliance with internal controls. The ideal candidate will possess strong accounting knowledge and software proficiency, particularly in Restaurant365 or QuickBooks. This temporary position offers the potential for long-term employment, providing an exciting opportunity to contribute to a collaborative environment while enhancing your skills in the accounting field.

Qualifications

• Strong understanding of accounting principles and regulations.
• Experience with Restaurant365 or QuickBooks is preferred.

Responsibilities

• Process and manage accounts payable functions for multiple restaurants.
• Reconcile vendor accounts and maintain accurate records.

Skills

Accounting Knowledge

Attention to Detail

Analytical Skills

Collaboration

Technical Skills

Tools

QuickBooks

Restaurant365

Microsoft Office Suite

Job description

Job Posting: Accounts Payable Clerk with QuickBooks or Restaurant365 ERP
Location: Portland, ME 04101 - 100% onsite
Pay Rate: $28-31 per hour
Job Type: Temporary (60-90 days) with potential for temp-to-hire
Schedule: Full-time, Monday-Friday (8 AM – 4 PM or 9 AM – 5 PM, flexible)
Company Overview:
We are seeking a skilled Accounts Payable Clerk to support our accounting and finance team by managing accounts payable functions for multiple restaurants within our corporate portfolio.

Key Responsibilities:

1. Invoice Management
   • Process, verify, code, and enter invoices into the accounting system
   • Perform three-way matching (invoices, purchase orders, and receiving reports)
   • Obtain necessary payment approvals per company policy
2. Reconciliation
   • Reconcile vendor accounts, ensuring balances match statements and resolving discrepancies
   • Match POS data to the accounting system and verify restaurant deposits
3. Record Maintenance
   • Maintain organized and accurate records of all accounts payable transactions
   • Provide documentation and support during audits
4. Vendor Relations
   • Set up new vendors, collect and validate tax identification forms (e.g., W-9)
5. Compliance and Controls
   • Ensure adherence to company policies and internal controls

Qualifications & Skills:

1. Accounting Knowledge: Strong understanding of accounting principles, standards, and regulations
2. Software Proficiency: Experience with Restaurant365 preferred; QuickBooks experience is transferable
3. Attention to Detail: Ability to work efficiently in a fast-paced, deadline-driven environment
4. Analytical Skills: Problem-solving ability for complex accounting issues
5. Collaboration: Strong verbal communication skills and ability to work effectively with internal teams, executives, and vendors
6. Technical Skills: Proficiency in Microsoft Office Suite

Why Join Us?

1. Opportunity to work with a dynamic and growing hospitality group
2. Collaborative and team-oriented environment
3. Potential for long-term employment for the right candidate

Start Date: ASAP