Accounts Payable Clerk

Escambia Community Clin; Pensacola (FL); On-site; USD 36,000 - 48,000; Full time

Job summary

Escambia Community Clinic in Pensacola, FL is seeking an Accounts Payable Clerk responsible for processing invoices, coding costs, and reconciling vendor statements. The role requires attention to detail, the ability to handle high volumes, and effective communication with internal staff and suppliers.

The successful candidate will enter invoices into the accounting system, ensure timely payments, and maintain thorough documentation.

Qualifications

• Associate degree in Accounting or related field with 1–3 years AP experience, or HS diploma with 5+ years AP experience.
• Proficiency in Microsoft Excel.
• Ability to travel to CHNWF sites as needed.
• Strong attention to detail and confidentiality.

Responsibilities

• Process high volume invoices and disbursements with proper approvals.
• Enter invoices into the accounting system and code correctly.
• Reconcile accounts payable transactions and vendor statements.
• Monitor payments to ensure they are current.
• Respond to inquiries from staff and vendors.
• Maintain thorough documentation and files.

Skills

Attention to detail

Microsoft Excel

Confidentiality

Communication skills

Travel ability

Education

Associate degree in Accounting or Business

High School Diploma with 5+ years accounts payable experience

Tools

Accounting software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time - Eligible Pensacola, FL, US

Position Summary

The Accounts Payable Clerk is responsible for recording and processing financial transactions related to procurement, vendor payments, disbursements, and staff expense reimbursements. This role requires strong attention to detail, the ability to manage a high volume of transactions, and effective communication skills to ensure accuracy and efficiency in our accounts payable operations.

Key Responsibilities

• Process high volume of invoices and disbursements, ensuring accuracy and proper approvals.
• Receive, review, code, and enter invoices into the accounting system.
• Reconcile accounts payable transactions and vendor statements.
• Monitor accounts to ensure payments are current.
• Resolve invoice discrepancies and vendor issues promptly.
• Maintain thorough and accurate documentation and files.
• Respond to inquiries from internal staff and external vendors.
• Communicate effectively to promote trust and cooperation.
• Collaborate with accounting, payroll, and audit teams.
• Participate in administrative and community meetings as assigned.
• Adhere to all CHNWF policies, including attendance, dress code, time reporting, conflict of interest, and HIPAA regulations.
• Perform other tasks as needed to support the organization’s operations.

Qualifications

Required

• Associate degree in Accounting or Business-related field (accredited) with 1–3 years’ accounts payable experience; OR
• High School Diploma with 5+ years’ proven accounts payable experience.
• Familiarity with basic accounting procedures.
• Proficiency in Microsoft Excel.
• Strong attention to detail, organization, and confidentiality.
• Ability to travel to CHNWF sites, conferences, and trainings as needed.

Preferred

• Experience with accounting software.
• Experience in a Federally Qualified Health Center (FQHC).
• Proficiency in Microsoft Suite (Word, Excel, Outlook, PowerPoint).
• Strong problem-solving, time management, and multitasking skills.
• Excellent written and verbal communication abilities.
• Ability to work effectively in a team environment.
• Commitment to deadlines and quality work.
• Sound judgment under pressure and ability to manage a diverse workload.

Work Environment

This position operates in a professional office setting and regularly uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Physical Requirements

The employee is regularly required to talk or hear, frequently stand, walk, use hands to handle objects, and reach with arms.

Our Core Values

• Dignity & Respect: Treating everyone professionally and respectfully.
• Quality: Delivering uncompromising quality care and service.
• Compassion: Serving patients in a welcoming, positive environment.
• Empowerment: Helping individuals take proactive steps in their care.
• Community: Driving forward our responsibility to the community.
• Commitment: Bringing our vision of a healthy community to life daily.