Accounts Payable Clerk

Haddad Plumbing & Heating; Newark (NJ); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Plan with Company Match

Paid Time Off (PTO)

Paid Holidays

Paid Vacation

Opportunities for Career Growth andamp

Job summary

Haddad Plumbing and Heating Inc., located in Newark, NJ, seeks an Accounts Payable Clerk to process invoices, perform three-way matches, and help with month-end close.

The role requires solid accounting basics, strong organizational skills, and proficiency with Microsoft Office; Sage 100 experience is a plus. Full-time with competitive pay and benefits are offered.

Qualifications

• Strong grasp of basic accounting principles.
• Proficient in Microsoft Office Suite; Sage 100 experience is a plus.
• Strong organizational skills, including multitasking and time-management.
• Excellent written and verbal communication skills.
• Strong interpersonal skills; capable of working independently and collaboratively.
• Enthusiastic about learning and advancing within the company.
• High attention to detail and quick retention of new information.
• Punctual and dependable.

Responsibilities

• Process vendor invoices, expense reports, and payment requests with accuracy and efficiency.
• Perform three-way matching of purchase orders, receiving documents, and invoices.
• Verify invoice details, including pricing, quantities, and tax compliance.
• Prepare payments for management approval.
• Maintain vendor records and perform weekly and monthly reconciliations.
• Resolve invoice discrepancies and payment issues with vendors.
• Reconcile accounts payable subledgers to the general ledger.
• Support month-end and year-end close processes.
• Respond to vendor and internal inquiries regarding payment status.
• Assist with audits and ensure adherence to company policies.
• Monitor tax-exempt transactions and maintain proper documentation.
• Assist with credit card and bank reconciliations as needed.
• Perform additional duties as assigned.

Skills

Basic accounting principles

Microsoft Office Suite

SAGE 100

Multitasking

Time management

Communication skills

Interpersonal skills

Detail oriented

Punctuality

Independent and collaborative

Education

Associate’s degree in accounting

3+ years accounts payable experience

Tools

SAGE 100

Microsoft Excel

Microsoft Word

Job description

Company Overview

Haddad Plumbing and Heating Inc. has Been in Business for 25 Years Servicing New Jersey, New York City, and Westchester County in Mid-Rise and High-Rise buildings with Exceptional Work and a Proven Track Record. This is a Terrific Opportunity for a Well Organized and Outgoing Individual to have a Great Career in a Great Industry.

Summary

The Accounts Payable Clerk is responsible for the accurate and timely processing, tracking, and management of company invoices and payments. This role ensures compliance with internal controls, supports month-end close activities, and maintains strong relationships with vendors and internal stakeholders.

Essential Functions

• Process vendor invoices, expense reports, and payment requests with accuracy and efficiency
• Perform three-way matching of purchase orders, receiving documents, and invoices
• Verify invoice details, including pricing, quantities, and tax compliance
• Prepare payments for management approval
• Maintain vendor records and perform weekly and monthly reconciliations
• Resolve invoice discrepancies and payment issues with vendors
• Reconcile accounts payable subledgers to the general ledger
• Support month-end and year-end close processes
• Respond to vendor and internal inquiries regarding payment status
• Assist with audits and ensure adherence to company policies
• Monitor tax-exempt transactions and maintain proper documentation
• Assist with credit card and bank reconciliations as needed
• Perform additional duties as assigned

Required Education and Experience

• Strong grasp of basic accounting principles.
• Proficient in Microsoft Office Suite; SAGE 100 experience is a plus.
• Strong organizational skills, including multitasking and time-management.
• Excellent written and verbal communication skills.
• Strong interpersonal skills; capable of working independently and collaboratively.
• Enthusiastic about learning and advancing within the company.
• High attention to detail and quick retention of new information.
• Punctual and dependable.

Preferred Education and Experience

• Associate’s degree in accounting (Or 2 additional years of experience in lieu of degree)
• 3+ years of accounts payable experience
• Strong understanding of accounting principles
• Proficiency in Microsoft Excel and Word
• Experience with Sage 100 preferred
• Strong interpersonal and communication skills
• Ability to work independently and in a fast-paced team environment
• High attention to detail and ability to quickly learn new systems
• Reliable and punctual

Compensation & Benefits

Pay: $50,000 - $60,000 per year, based on experience and qualifications.

Benefits Include:

• Medical Insurance
• Dental Insurance
• Vision Insurance
• 401(k) Plan with Company Match
• Paid Time Off (PTO)
• Paid Holidays
• Paid Vacation
• Opportunities for Career Growth and Advancement

Position Type and Expected Hours of Work

This is a full-time position Monday – Friday. 8:00 am – 5:00 pm.