Accounts Payable

Haddad Plumbing; Newark, Northern (NJ, KY); Hybrid; USD 50,000 - 60,000; Full time

Job summary

Haddad Plumbing and Heating Inc. seeks an Accounts Payable Clerk to join our Finance team in Newark, NJ. This full-time role focuses on accurate and timely processing, tracking, and management of vendor invoices and payments.

You will perform three-way matching, verify invoice details, prepare payments, maintain vendor records, and assist with month-end close and audits. Strong organizational skills and proficiency with Microsoft Office are essential.

Qualifications

• Strong understanding of basic accounting principles.
• Strong organizational, multitasking, and time-management skills.
• Excellent written and verbal communication skills.
• Strong interpersonal skills with the ability to work independently and collaboratively.
• High attention to detail and ability to quickly learn new processes and systems.
• Proficiency with Microsoft Office Suite.
• Punctual, dependable, and professional.

Responsibilities

• Process vendor invoices, expense reports, and payment requests accurately and efficiently.
• Perform three-way matching of purchase orders, receiving documents, and invoices.
• Verify invoice details, including pricing, quantities, and tax compliance.
• Prepare payments for management approval.
• Maintain vendor records and perform weekly and monthly reconciliations.
• Resolve invoice discrepancies and payment issues with vendors.
• Reconcile accounts payable subledgers to the general ledger.
• Support month-end and year-end close processes.
• Respond to vendor and internal inquiries regarding payment status and account activity.
• Assist with audits and ensure adherence to company policies and procedures.
• Monitor tax-exempt transactions and maintain proper documentation.
• Assist with credit card and bank reconciliations as needed.
• Track and manage employee reimbursements.
• Perform additional duties as assigned

Skills

Basic accounting principles

Microsoft Office

Communication skills

Organizational skills

Time management

Interpersonal skills

Attention to detail

Education

Associate's degree in Accounting

Two or more years of accounts payable experience

Tools

Sage 100 Contractor

Microsoft Office Suite

Job description

Haddad Plumbing and Heating Inc. is seeking an Accounts Payable Clerk to join our Finance team. The Accounts Payable Clerk is responsible for the accurate and timely processing, tracking, and management of company invoices and payments.

Responsibilities:

• Process vendor invoices, expense reports, and payment requests accurately and efficiently
• Perform three-way matching of purchase orders, receiving documents, and invoices
• Verify invoice details, including pricing, quantities, and tax compliance
• Prepare payments for management approval
• Maintain vendor records and perform weekly and monthly reconciliations
• Resolve invoice discrepancies and payment issues with vendors
• Reconcile accounts payable subledgers to the general ledger
• Support month-end and year-end close processes
• Respond to vendor and internal inquiries regarding payment status and account activity
• Assist with audits and ensure adherence to company policies and procedures
• Monitor tax-exempt transactions and maintain proper documentation
• Assist with credit card and bank reconciliations as needed
• Track and manage employee reimbursements
• Perform additional duties as assigned

Required Education and Experience

• Strong understanding of basic accounting principles
• Strong organizational, multitasking, and time-management skills
• Excellent written and verbal communication skills
• Strong interpersonal skills with the ability to work independently and collaboratively
• High attention to detail and ability to quickly learn new processes and systems
• Proficiency with Microsoft Office Suite
• Punctual, dependable, and professional

Preferred Education and Experience

• Associate's degree in Accounting or two additional years of experience in lieu of a degree
• Three (3) or more years of accounts payable experience
• Experience with Sage 100 Contractor preferred
• Ability to work independently in a fast-paced environment
• Bilingual in Spanish or Portuguese is a plus

Compensation

$50,000 - $60,000 Annually

Benefits Include:

• Medical Insurance
• Dental Insurance
• Vision Insurance
• 401(k) Plan with Company Match
• Paid Time Off (PTO)
• Paid Holidays
• Paid Vacation
• Opportunities for Career Growth and Advancement

Position Type and Expected Hours of Work

This is a Full-Time position. Days and hours of work are Monday through Friday, 8:00 a.m. – 5:00 p.m.