Accounts Payable Clerk

PBS Facility Service; New York (NY); On-site; USD 52,000 - 68,000; Full time

Job summary

PBS Facility Service in New York is seeking an experienced Accounts Payable Clerk to join our team. The successful candidate will have at least 3 years of experience in a similar role, with a strong understanding of accounting principles and practices, at least 3 years of experience using QuickBooks, and proficiency in Microsoft Excel.

The role involves managing invoices, vendor communications, and month-end activities, with a focus on accuracy and timely payments.

Qualifications

• At least 3 years of experience in an Accounts Payable role.
• Knowledge of accounting principles and practices is a MUST.
• Proficiency in Microsoft Excel is a MUST.
• Union-related experience, including knowledge of union dues and benefits.

Responsibilities

• Manage and process all invoices, purchase orders, and expense reports using QuickBooks.
• Reconcile financial data to maintain accurate account balances and support compliance with established accounting practices.
• Review and reconcile vendor statements and resolve discrepancies.
• Maintain accurate and up-to-date vendor files in QuickBooks.
• Confirm accounts payable and controlled expenses by receiving, processing, verifying and reconciling invoices.
• Assist with month-end closing and other accounting tasks as required.
• Use Excel to create reports and analyze data related to accounts payable.
• Use Zoho Office Suite to manage and track vendor communications and documentation.
• Perform daily bank reconciliation and manage check & cash payments.
• Minimize financial errors by reviewing account discrepancies and propose actions to minimize financial loss.
• Manage work order cycles and ensure all vendors and independent contractors are promptly and accurately paid through QuickBooks.
• Utilize union-related knowledge and experience in relation to union dues and benefits.

Skills

Accounts Payable

Excel proficiency

Data analysis

Attention to detail

Problem solving

Education

Bachelor's degree in accounting or related field

Tools

QuickBooks

Zoho Office Suite

Excel

Job description

PBS Facility Service is seeking an experienced Accounts Payable Clerk to join our team. The successful candidate will have at least 3 years of experience in a similar role, with a strong understanding of accounting principles and practices, at least 3 years of experience using QuickBooks, and proficiency in Microsoft Excel.

Responsibilities

• Manage and process all invoices, purchase orders, and expense reports using QuickBooks.
• Reconcile financial Data to maintain accurate account balances and support compliance with established accounting practices.
• Review and reconcile vendor statements and resolve any discrepancies
• Maintain accurate and up-to-date vendor files in QuickBooks.
• Confirm accounts payable and controlled expenses by receiving, processing, verifying and reconciling invoices.
• Assist with month-end closing and other accounting tasks as required.
• Use Excel to create reports and analyze data related to accounts payable.
• Use Zoho Office Suite to manage and track vendor communications and documentation.
• Perform daily bank reconciliation and manage check & cash payments.
• Minimize financial errors by reviewing account discrepancies and propose courses of actions to minimize financial loss.
• Manage work order cycles and ensure all vendors, and independent contractors are promptly and accurately paid through Quickbooks.
• Utilize union-related knowledge and experience in relation to union dues and benefits.

Qualifications

• At least 3 years of experience in an Accounts Payable role
• Knowledge of accounting principles and practices a MUST.
• Proficiency in Microsoft Excel a MUST.
• Union-related experience, including knowledge of union dues and benefits.
• Excellent attention to detail and accuracy
• Strong analytical and problem-solving skills
• Experience with Zoho Office Suite is a Plus

Education

A Bachelor's degree in accounting or related field is preferred.