Accounts Payable Clerk

HSH Group / The Peninsula Hong Kong; New York (NY); On-site; USD 43,000 - 56,000; Full time

Job summary

HSH Group / The Peninsula Hong Kong is seeking an Accounts Payable Specialist to manage invoice processing, payments, and vendor communications. You will input invoices in Vision XL and Birch Street Systems, attach invoices to packing slips, and ensure timely month-end close.

Ideal candidates have a 2-year accounting or business admin background with 2-3 years of relevant experience, strong analytical skills, and the ability to multitask with minimal supervision.

Qualifications

• Two-year college program in accounting or business administration preferred.
• 2-3 years’ experience in general accounting procedures.
• Analytical ability and effective communication skills.
• Ability to work with minimal supervision.

Responsibilities

• Process invoices by scanning and attaching to packing slips.
• Enter invoices in Vision XL and Birch Street Systems.
• Import invoices into Sun system and create new vendors.
• Type manual checks and process travel agency commissions.
• Respond to vendor inquiries and follow up on pending invoices.
• Support month-end close and meet deadlines, including weekend work when needed.
• Maintain accounts payable records and documents.

Skills

Analytical ability

Effective communication

Multitasking

Work under supervision

Education

Two-year college in accounting or business administration

Tools

Vision XL

Birch Street Systems

Sun system

Job description

This position is accountable for processing invoices, preparing payments to suppliers, reconciling statements, and processing accruals for month-end . Maintain files of Accounts Payable records and documents.

Key Accountabilities:

• Scan invoices.
• Attach invoices to the packing slips.
• Have purchase orders created for invoices.
• Input invoices in Vision XL and Birch Street Systems.
• Import invoices into Sun system.
• Type manual checks as requested.
• Process travel agency commission.
• Respond to vendor/travel agent payment and inquiries.
• Import F&B and general storeroom invoices into Sun system.
• Follow-up on the pending invoices with the respective departments.
• Creating new vendors in Sun system and Birch Street Systems.
• Ability to multitask and handle workload effectively to meet deadlines.
• Flexibility to works on weekends to meet month-end closing.

General Requirements:

• 2-year College program in accounting or business administration preferred.
• 2-3 years’ experience in general accounting procedures.
• Analytical ability and effective communication skills.
• Ability to work with minimal supervision.

We are delighted to receive your resume for further consideration. To be considered for the position, you must have work authorization in the United States. The salary for this position is $36.00 per hour.