Accounts Payable Clerk

Trio Electric Co Inc; Houston (TX); Presencial; USD 42 000 - 62 000; Tempo integral

Resumo da oferta

TRIO Electric, a leading electrical design, construction, and service firm in Texas, seeks an Accounts Payable Coordinator to assist the accounting department with construction billing and collections. The role includes inputting contracts, budgets and change orders, handling waivers and liens, and maintaining confidential financial records.

Ideal candidates have an associate degree in accounting and at least two years of construction accounting experience, with proficiency in MS Office and

Qualificações

• Associate’s degree in accounting or related field.
• Minimum of 2 years of construction accounting experience or equivalent combination of education and experience.
• Training or experience in computer applications.

Responsabilidades

• Set up customers and ensure credit worthiness.
• Input job information accurately into the accounting system.
• Process Lumpsum (AIA) billings and Time & Material and Cost-Plus projects.
• Process waivers, notices and liens for all projects.
• Perform collections on outstanding balances and reconcile accounts receivable sub-ledger to general ledger.
• Maintain and organize billing and contract documents.
• Provide administrative support to the accounting department.

Conhecimentos

Customer service

Communication

Time management

Detail oriented

Self-starter

Organized

Ethical conduct

Formação académica

Associate’s degree in accounting

Ferramentas

MS Word

Outlook

Excel

PowerPoint

Access

Descrição da oferta de emprego

Houston, TX - Full Time

Grow Your Career with a Company That Invests in YOU TRIO Electric is one of the leading electrical design, construction, and service firms in Texas. We are a full-service electrical contractor focusing on commercial and light industrial projects. In house, we boast both a professional engineering team and a 24/7 emergency service team. We are a member of the National Independent Electrical Contractor’s Association (IEC).

Summary

The purpose of the Accounts Payable Coordinator is to assist the accounting department with all aspects of construction billing and collections in addition to performing other accounting and clerical duties.

Accounts Payable

• Set up customers and ensure credit worthiness
• Take out jobs in accounting system and ensure all required job information is obtained and input into the system accurately and timely
• Assist in ensuring sales tax requirements of the project and processing of appropriate sales tax forms when required
• Timely and accurately input contracts, budgets and change orders while ensuring appropriate approvals
• Issue certificates of insurance to customers while maintaining a tracking system for special endorsements and other specific insurance requirements (i.e. OCIP, CCIP)
• Maintain and improve filing and management of documents related to billings and contracts
• Accurate and timely processing of Lumpsum (AIA billings), Time & Material and Cost-Plus projects
• Accurate and timely processing of waivers, notices and liens for all projects, including notarization of related documents when required
• Perform collections on outstanding balances, including, review, follow-up and documentation and communication of status
• Reconciliation of accounts receivable sub-ledger to general ledger
• Maintenance of customer accounts
• Depositing of cash receipts
• Various Clerical Tasks
• Prepare accounting items and checks to be mailed out
• Open mail daily and sort statements, checks, and invoices
• Distribute mail daily according to department
• Protects organization’s value by keeping information confidential
• Maintain sensitive files and records
• Back assist receptionist
• Provide administrative support for the accounting department including but not limited to copying, scanning, filing, faxing, word processing, spreadsheets, handling confidential information
• Handle special projects as assigned
• Other job duties will be assigned

Skills & Abilities

• Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction
• Business Software — Knowledge of business software including MS Word, Outlook, PowerPoint, Excel, and Access; Internet browsing to find information
• Accounting – Basic knowledge of accounting process and principles
• Communication - Strong written and verbal communication skills
• Time Management — Managing one's own time
• Problem Solving — Uses critical thinking to find solutions for problems
• Detail Oriented — Catches mistakes and corrects them before others do
• Self-Starter —able to work with little supervision/direction in a demanding environment
• Organized — keep an easy-to-follow filing system (both electronically and hard copy)
• Service Orientation — Actively looking for ways to help people
• Ethical conduct — Conduct oneself in an ethical and responsible manner

Education & Experience

• Associate’s degree in accounting or related field
• Minimum of 2 years of construction accounting experience or equivalent combination of education and experience
• Training or experience in computer applications