Accounts Payable Clerk

Allen-Harmon-Mason-Selinger Insurance Agency; Houston (TX); On-site; USD 42,000 - 60,000; Full time

Job summary

TRIO Electric is seeking an Accounts Payable Coordinator to support the accounting team with construction billing, vendor payments, and related clerical duties.

You will set up customers, input job data, process invoices and change orders, issue certificates of insurance, maintain files, and assist with collections and reconciliations. Strong MS Office skills and basic accounting knowledge are required.

Qualifications

• Associate’s degree in Accounting or related field
• Minimum of 2 years of construction accounting experience or equivalent combination of education and experience
• Training or experience in computer applications

Responsibilities

• Accounts Payable: Set up customers and ensure credit worthiness
• Take out jobs in accounting system and input required information accurately
• Assist in ensuring sales tax requirements and processing of forms
• Input contracts, budgets and change orders with approvals
• Issue certificates of insurance and maintain tracking for endorsements and requirements
• Maintain and improve filing and management of billing and contract docs
• Process Lump-Sum (AIA), Time & Material and Cost-Plus projects
• Process waivers, notices and liens and notarize documents when required
• Perform collections on outstanding balances and document status
• Reconcile sub-ledger to general ledger
• Maintain customer accounts and deposits

Skills

Customer Service

Business Software

Accounting

Communication

Time Management

Problem Solving

Detail Oriented

Self-Starter

Organized

Service Orientation

Ethical Conduct

Education

Associate’s degree in Accounting or related field

Tools

MS Word

Outlook

PowerPoint

Excel

Access

Job description

Grow Your Career with a Company That Invests in YOU

TRIO Electric is one of the leading electrical design, construction, and service firms in Texas. We are a full-service electrical contractor focusing on commercial and light industrial projects. In house, we boast both a professional engineering team and a 24/7 emergency service team. We are a member of the National Independent Electrical Contractor’s Association (IEC).

Summary

The purpose of the Accounts Payable Coordinator is to assist the accounting department with all aspects of construction billing and collections in addition to performing other accounting and clerical duties.

Tasks

• Accounts Payable
  • Set up customers and ensure credit worthiness
  • Take out jobs in accounting system and ensure all required job information is obtained and input into the system accurately and timely
  • Assist in ensuring sales tax requirements of the project and processing of appropriate sales tax forms when required
  • Timely and accurately input contracts, budgets and change orders while ensure appropriate approvals
  • Issue certificates of insurance to customers while maintaining a tracking system for special endorsements and other specific insurance requirements (i.e. OCIP, CCIP)
  • Maintain and improve filing and management of documents related to billings and contracts
  • Accurate and timely processing of Lump-Sum (AIA billings), Time & Material and Cost-Plus projects
  • Accurate and timely processing of waivers, notices and liens for all projects, including notarization of related documents when required
  • Perform collections on outstanding balances, including, review, follow-up and documentation and communication of status
  • Reconciliation of accounts receivable sub-ledger to general ledger
  • Maintenance of customer accounts
  • Depositing of cash receipts
• Various Clerical Tasks
  • Prepare accounting items and checks to be mailed out
  • Open mail daily and sort statements, checks, and invoices
  • Distribute mail daily according to department
  • Protects organization’s value by keeping information confidential
  • Maintain sensitive files and records
  • Back assist receptionist
  • Provide administrative support for the accounting department including but not limited to copying, scanning, filing, faxing, word processing, spreadsheets, handling confidential information
  • Handle special projects as assigned
  • Other job duties will be assigned

Skills & Abilities

• Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction
• Business Software — Knowledge of business software including MS Word, Outlook, PowerPoint, Excel, and Access; Internet browsing to find information
• Accounting – Basic knowledge of accounting process and principles
• Communication - Strong written and verbal communication skills
• Time Management — Managing one's own time
• Problem Solving — Uses critical thinking to find solutions for problems
• Detail Oriented — Catches mistakes and corrects them before others do
• Self-Starter —able to work with little supervision/direction in a demanding environment
• Organized — keep an easy to follow filing system (both electronically and hard copy)
• Service Orientation — Actively looking for ways to help people
• Ethical conduct — Conduct one’s self in an ethical and responsible manner

Education & Experience

• Associate’s degree in Accounting or related field
• Minimum of 2 years of construction accounting experience or equivalent combination of education and experience
• Training or experience in computer applications