Accounts Payable Clerk

Resource Center; Dallas (TX); Remote; USD 20,000 - 21,000; Full time

Job summary

An established industry player is seeking an Accounts Payable Clerk to support the accounts payable process. In this entry-level role, you'll manage invoices and credit card transactions, maintain vendor records, and assist the Accounts Payable & Payroll Manager. This position offers a great opportunity for those looking to start their career in accounting, providing a supportive environment where attention to detail and organizational skills are key. If you're eager to learn and grow within a dynamic team, this role is perfect for you!

Qualifications

• High school diploma required; college coursework in accounting is helpful.
• Previous admin or clerical experience in AP or accounting is a plus.

Responsibilities

• Manage receipt, processing, and workflow of invoices and credit card transactions.
• Maintain accurate vendor records and reconcile statements.

Skills

Organizational Skills

Time Management

Attention to Detail

Communication Skills

Education

High School Diploma

College Accounting Coursework

Tools

Microsoft Excel

Accounting Software

Job description

1 week ago Be among the first 25 applicants

Reports to: Accounts Payable and Payroll Manager

Position Overview:

The Accounts Payable Clerk plays a vital role in the accounts payable process by managing the receipt, processing, and workflow of invoices and credit card transactions. This entry-level position is responsible for maintaining accurate vendor records, reconciling statements, and providing support to the Accounts Payable & Payroll Manager in ensuring the timely and accurate processing of accounts payable.

Job Duties & Responsibilities:

• Collect and organize invoices received via a centralized email address or physical mail
• Scan and digitize invoices for electronic processing when necessary
• Monitor and maintain the AP workflow process to ensure all invoices are properly routed, approved, and returned
• Import approved invoices into the accounting system for payment processing
• Assist with the collection and workflow of agency credit card charges
• Ensure proper documentation and approvals for credit card transactions
• Maintain and update vendor records, including addresses and bank information
• Reconcile vendor statements to ensure accounts are up-to-date and discrepancies are resolved
• Conduct invoice and payment research on vendor inquiries
• Respond to vendor inquiries and resolve issues related to invoices, payments, and account status
• Collaborate with internal departments to address discrepancies or missing documentation
• Provide general support to the Accounts Payable & Payroll Manager as needed
• Assist with the accurate posting of accounts payable transactions to the general ledger
• Assist in the creation and management of accounts payable technology and software tools, as directed
• Ensure compliance with organizational policies and procedures for financial transactions
  
  

Job Requirements & Qualifications:

• High school diploma or equivalent required; College accounting coursework helpful
• Previous admin or clerical experience, preferably in AP or accounting, is a plus
• Familiarity with accounting systems and workflows is desirable
• Strong organizational and time-management skills
• Attention to detail and accuracy in data entry and record-keeping
• Effective written and verbal communication skills
• Proficiency in Microsoft Office, particularly Excel, and other office software
• Ability to learn and adapt to new accounting software and systems
  
  

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Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing and Finance

• Industries

  Internet Publishing

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