ACCOUNTS PAYABLE CLERK

Bay Cities Paving & Grading, Inc.; Concord (CA); On-site; USD 52,000 - 68,000; Full time

Job summary

Bay Cities Paving & Grading, Inc. is seeking an Accounts Payable Clerk to support timely and accurate processing of AP paperwork and vendor information. The role requires attention to detail, strong Excel skills, and effective communication to meet deadlines.

The incumbent will handle invoice processing, coding verification, document filing, and maintain vendor files including insurance documents. Preferred background includes AP experience and construction industry familiarity.

Qualifications

• Accounts Payable experience preferred; construction industry experience preferred.
• Bachelor’s degree in business or related field or equivalent experience preferred.
• Experience with vendor documents and insurance tracking is a plus.

Responsibilities

• Process invoices as assigned.
• Verify invoices are billed and coded accurately to job.
• Maintain scanned documents and filing.
• Ensure all invoices have proper approval.
• Communicate AP deadlines to peers and supervisors.
• Maintain up-to-date vendor files and insurance documents as required.

Skills

High pressure work

Excel proficiency

Data entry

Attention to detail

Strong communication

Problem solving

Team player

Education

Bachelor's degree in business or related field

Tools

Microsoft Excel

Job description

General Description

Support the Accounts Payable department by ensuring timely, effective, and accurate processing of Accounts Payable paperwork and vendor information.

• Process invoices as assigned
• Verify invoices are billed and coded accurately to job
• Maintain scanned documents and filing
• Ensure all invoices have proper approval
• Accountable for all Accounts Payable deadlines and communication of those deadlines to peers and supervisors
• Responsible for collecting, tracking, and maintaining current vendor insurance documents as required

Brief Description

Job Title: Accounts Payable Clerk

Location: Main Office

Reports To

Accounts Payable Supervisor

General Description

Support the Accounts Payable department by ensuring timely, effective, and accurate processing of Accounts Payable paperwork and vendor information.

Essential Duties

• Process invoices as assigned
• Verify invoices are billed and coded accurately to job
• Maintain scanned documents and filing
• Ensure all invoices have proper approval
• Accountable for all Accounts Payable deadlines and communication of those deadlines to peers and supervisors
• Maintain up to date vendor files
• Responsible for collecting, tracking, and maintaining current vendor insurance documents as required

The above list is intended to describe the general nature and level of work being performed by the incumbent(s) of this job. It is not intended to be an exhaustive list of all responsibilities and activities required of this position.

Work Experience

Accounts Payable experience preferred; experience in Construction Industry preferred

Education

Bachelor’s degree in business or related field or equivalent experience preferred

Skills

• Ability to work in high pressure situations, prioritize and meet deadlines
• High Proficiency in Microsoft Excel and Data Entry
• Strong organizational skills and attention to detail
• Ability to ensure accuracy and implement controls to prevent and detect errors as needed
• Excellent communication skills, with professional and courteous demeanor
• Excellent problem solving skills
• Work as part of the team and assist others as needed

This will acknowledge that Bay Cities Paving & Grading, Inc. is an E-Verify and Equal Opportunity Employer. Employment with Bay Cities Paving & Grading, Inc. is "at-will." This means that you may terminate your employment at any time with or without notice or cause. It also means that the company can terminate your employment, at any time, with or without notice or cause.