Accounts Payable Clerk

Ajax Distributing Company; Clarksville (TN); On-site; USD 42,000 - 55,000; Full time

Job summary

Ajax Distributing Company in Clarksville, TN, is seeking an Accounts Payable / Reconciliation specialist. You will handle invoice entry, reconcile to purchase orders, and ensure timely payments with discount capture. This role requires strong math, detail orientation, and solid communication skills.

The ideal candidate has 3–5 years of accounting experience and an associates degree (preferred). Join a detail-driven team supporting a busy distribution operation.

Qualifications

• Must have strong math skills and attention to detail.
• Excellent written and verbal communication skills.
• Associates degree preferred; 3–5 years experience in accounting.

Responsibilities

• Process accounts payable invoices and enter them daily.
• Reconcile invoices to purchase orders and resolve variances with sales/inventory.
• Track due dates to ensure timely payments and capturing discounts.
• Run AP checks/ACH deposits weekly.
• File accounts payable invoices regularly.
• Handle vendor inquiries regarding statements and invoices.
• Verify loads and reconcile returns with unloading reports.
• Process billing adjustments and respond to customer questions on billed invoices.

Skills

Strong math

Excellent communication

Computer systems knowledge

Attention to detail

Accounting background helpful

Education

Associates degree preferred

Job description

RESPONSIBILITIES:

Accounts Payable

• Preparation of all accounts payable invoices received for payment
• Enter all invoices into the computer system on a daily basis
• Reconcile invoices to purchase orders and work with the sales and inventory department to investigate and correct variances
• Track due dates to ensure that all bills are paid in a timely fashion and that any discounts offered are taken
• Run accounts payable checks/ACH Direct Deposits weekly
• Regular filing of accounts payable invoices
• Handle and resolve vendor inquiries regarding account statements, questions regarding invoices, etc.

Reconciliation

• Verify that all loads and the invoices on those loads are accounted for
• Reconcile all product returns on the invoices to the truck unloading reports and investigate all product variances
• Resolve customer questions regarding billed invoices
• Process all billing adjustments

Requirements

• Associates degree preferred
• 3-5 years experience
• Strong math skills
• Excellent oral and written communication skills
• Knowledge of computer systems
• Very high attention to detail
• Accounting background helpful