Accounts Payable Clerk

Region16; Amarillo (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Region16 is seeking an organized accounting assistant to support the Business Office in Amarillo, TX. You will handle accounts payable, process vendor payments, and maintain accurate financial records while ensuring data integrity and confidentiality.

The role requires a HS diploma or GED with experience in bookkeeping and familiarity with MS Office and accounting software, plus strong communication and interpersonal skills.

Qualifications

• HS diploma or GED required.
• Experience in bookkeeping, accounting, accounts payable essential.
• Proficiency with MS Office, spreadsheets, and accounting software required.
• Must operate a 10-key adding machine by touch.
• Typing speed of 50 WPM with accuracy.
• Knowledge of basic office procedures.
• Strong organizational, communication and interpersonal skills.

Responsibilities

• Handles accounts payable operation: print and match PO docs, and invoices for payment.
• Processes production of vendor checks.
• Facilitates monthly vendor payments via credit card.
• Enters transactions: encumbrances, disbursements, and payment authorizations; validates data.
• Verifies and updates outstanding PO reports.
• Produces monthly and annual financial reports.
• Assists auditors as needed.
• Maintains confidentiality and supports ESC strategic goals.
• Performs other duties as assigned.

Skills

Bookkeeping experience

Typing 50 WPM

Organizational skills

Communication skills

Interpersonal skills

Office procedures

Education

High School diploma or GED

Tools

MS Office Suite

Accounting software

10-key adding machine

Job description

Primary Purpose:

To assist in the efficient operation of the Business Office.

Qualifications:

Education/Certification

• High School diploma or GED required

Skills

• Experience in bookkeeping, accounting, accounts payable and related subjects are required
• Experience with MS Office Suite, spreadsheet software, and accounting software required
• Must be able to operate a 10-key adding machine by touch,
• Must be able to type 50 words per minute with accuracy
• Knowledge of basic office procedures required
• Strong organizational, communication and interpersonal skills required

Working Conditions:

• Tools/Equipment Used: Standard office equipment including personal computer and peripherals
• Posture: Must be physically able to tolerate prolonged sitting, frequent standing; occasional bending/stooping, pushing/pulling, twisting, and standing
• Motion: Must be physically able to tolerate frequent standing and walking, repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching, occasional driving
• Lifting: Must be physically able to tolerate regular light lifting and carrying (less than 15 pounds); may require occasional heavy lifting and carrying (45 pounds or more)
• Environment: Must be physically able to work inside; tolerate occasional regionwide and/or statewide travel; regular exposure to noise
• Mental Demands: Must be able to work with frequent interruptions; maintain emotional control under stress; work prolonged or irregular hours on occasion
• Regular Attendance is an essential function

Major Responsibilities and Duties:

1. Handles the ESC's accounts payable operation, including; printing and matching purchase order documentation, and matching invoices and purchase orders for payment
2. Processes the production of vendor checks
3. Facilitates monthly payment of vendors via credit card
4. Enters transactions: encumbrances, disbursements, payment authorizations, and creating funds Verifies the accuracy of data entry
5. Verifying and updating outstanding purchase order report
6. Processes the production, distribution of monthly and annual financial reports
7. Assists auditors as needed
8. Learns duties of other Business Office staff
9. Reports for work ready to perform responsibilities
10. Performs duties that directly and/or indirectly impact student performance in Region
11. Maintains a professional level of confidentiality regarding all ESC matters
12. Supports the mission, goals, and objectives of the ESC strategic plan
13. Upholds and adheres to safety rules and policies of the ESC safety program
14. Performs professional responsibilities as required by ESC policies, processes, and procedures
15. Manages time, calendar, and job responsibilities to meet deadlines
16. Meets proficiency levels of required technology skills as outlined by supervisor
17. Incorporates appropriate technology in daily work and exhibits continual growth in technologies as outlined by supervisor
18. Performs other duties as assigned