Accounts Payable Associate

AbleLight; Watertown (WI); Hybrid; USD 28,000 - 36,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

403(b) matching

HSA

FSA

Life and AD&D insurance

PTO

Tuition reimbursement

Hybrid schedule

Any Day Pay

Job summary

AbleLight is seeking a Full-Time Accounts Payable Associate in a hybrid role based near Watertown, WI. This position handles invoice processing, payments, employee expense review, and credit card transactions, with in-office requirements 1-2 days per week.

The role emphasizes accuracy, discretion with confidential information, and collaboration with the Treasury and finance teams. Requires an associate degree in Finance or related field and accounting experience.

Qualifications

• Associate degree in Finance or related field from an accredited college.
• Two years of accounting/finance experience.
• Proficient with Microsoft Office.
• Ability to handle confidential information with discretion.

Responsibilities

• Enter accounts payable data into ERP and generate payments.
• Monitor AP inbox for vendor invoices.
• Process payments for utility invoices.
• Match invoices with POs and receiving information in ERP.
• Prepare AP uploads for invoices into ERP.
• Support Treasury by uploading utility vendor files.
• Prepare AP checks for mailing.
• Respond to vendor inquiries about invoice payments.
• Review employee travel and expense reports for receipts and coding accuracy.
• Monitor AP Visa card payments and monthly expense reports.
• Perform other duties as assigned.

Skills

Microsoft Office Suite

Finance principles

Attention to detail

Discretion with confidential info

Education

Associate degree in Finance or related field

Tools

ERP system

Job description

At AbleLight, we believe the world shines brighter when people with developmental disabilities achieve their full potential. We pioneer life-changing services that empower the people we serve to thrive. AbleLight is hiring a Full-Time Accounts Payable Associate. This position performs accounts payable functions, including invoice processing, payment administration, employee expense report review, and credit card transaction processing. This is a hybrid role, with the requirement of being in office 1-2 days/week.

Requirements:

• Associate degree in Finance, or similar degree from accredited college or university
• Two years of relevant experience in accounting, finance, or similar roles.
• Must have working knowledge of Microsoft Office Suite of products.
• Understanding of basic principles of finance, accounting, and bookkeeping.
• Able to exercise sound judgement and discretion with confidential information.
• Exercise tact while asserting authority to enforce policy compliance.
• Possess strong positive leadership traits, problem solving skills, mental alertness, neatness, accurancy, dependability and honesty.
• Able to thrive in a fast paced environment and deliver a high degree of accuracy under tight deadlines.

Benefits: (must work 30+ hours per week)

• Health and Wellness: Medical, Dental, and Vision benefits starting the first of the month following 30 days of employment and access to Teledoc.
• Financial Wellness: 403(b) Retirement Savings Plan with 3.5% matching contributions, Health Savings Account, Flexible Savings Account, and Basic Life, AD&D, STD, and LTD insurance.
• Work/Life Balance: Paid Time Off (PTO), Tuition Reimbursements
• Hybrid with the ability to travel to the Watertown, WI office location.
• Hourly rate based on education and experience.
• We are now also offering Any Day Pay. With Dayforce Wallet, you get access to your pay as soon as you've earned it at no additional cost to you.

Responsibilities:

• Performs data entry of accounts payable into the ERP system and generates payments.
• Monitors the accounts payable inbox for vendor invoices.
• Process payments for invoices for specific utility vendors.
• Matches vendor invoices with purchase orders and receiving information in the ERP system.
• Prepares accounts payable uploads for select invoices into the ERP system.
• Provides backup to the Treasury Department for verifying and uploading utility payment vendor files into the ERP system.
• Matches check copies of invoices and check requests. Prepares accounts payable checks for mailing and distribution.
• Responds to vendor inquiries regarding payment of invoices.
• Reviews employee travel and expense reports, checking for required receipts, verifying accuracy of coding and amounts.
• Monitors payments made on the Accounts Payable Visa cards.
• Processes expense reports monthly for select Visa credit card purchases.
• Performs other duties as assigned.

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