Accounts Payable Associate

Randstad USA; Washington (District of Columbia); On-site; USD 77,366,000 - 85,962,000; Full time

Job summary

Randstad USA is seeking an Associate, Accounts Payable Associate to join a dynamic team. The AP Associate will execute vendor onboarding, invoice and timesheet processing, and compliance oversight to ensure timely, accurate, and audit-ready workflows in a high-volume environment.

The role requires independent judgment, attention to detail, and collaboration across departments. The position offers first shift hours (8 AM–4 PM) with pay between $27 and $30 per hour and a Bachelor's degree

Qualifications

• 4+ years of experience in accounts payable.
• Bachelor's degree required.

Responsibilities

• Lead onboarding of vendors, verify documents and banking details, ensure readiness for payment.
• Review invoices, apply GL codes, validate against contracts and rates.
• Code and validate contractor timesheets and maintain accurate Excel templates.

Skills

Accounts Payable

Coding/Batching

Expense Reports

Bank Deposits

Bank Reconciliations

Bookkeeping

Financial Statements

Basic Software Skills

Onboarding

International Wire

Education

Bachelors

Tools

Stampli

Sage Intacct

Excel

Job description

We are seeking an Associate, Accounts Payable Associate to join a dynamic team. The AP Associate is responsible for executing financial operations related to vendor onboarding, invoice and timesheet processing, compliance oversight, and documentation management. This role requires independent judgment, attention to detail, and collaboration across departments to ensure timely, accurate, and audit-ready workflows in a high-volume, dynamic environment.

Salary: $27 - $30 per hour. Shift: First. Work hours: 8 AM - 4 PM. Education: Bachelors.

Responsibilities

Vendor Onboarding & Compliance

• Lead onboarding of vendors, restaurants, and contractors; manage outreach,documentation collection, and readiness for payment
• Review and validate W-9s, agreements, and banking details; maintain accurate records across jurisdictions
• Ensure audit-readiness of onboarding packets and compliance with regional banking regulations
• Monitor sanctions reports; escape any potential fraud or regulatory risks
• Maintain onboarding templates in multiple languages and support translation of onboarding materials
• Serve as a liaison for international and multilingual vendor onboarding efforts
• Train staff on onboarding systems and policy application

Invoice Processing & Documentation

• Receive, review, and upload invoices in Stampli; apply appropriate GL codes and activation-specific financial dimensions
• Validate invoice details against contracts, timelines, and currency exchange rates
• Route invoices for approval and create Sage Intacct upload templates
• Troubleshoot errors, resolve rejected uploads, and collaborate cross-functionally to correct discrepancies
• Maintain audit-ready documentation across financial systems

Timesheet Management

• Code and validate contractor timesheets in accordance with roles, rates, and agreement terms
• Create and troubleshoot Excel upload templates; ensure data accuracy
• Work with Field Finance and program teams to resolve ambiguities or missing information

Skills

• Accounts Payable
• Coding/Batching
• Expense Reports
• Bank Deposits
• Bank Reconciliations
• Bookkeeping
• Financial Statements
• Basic Software Skills
• Onboarding
• International Wire

Qualifications

• Years of experience: 4 years
• Experience level: Experienced

Experience

• Experienced
• 4 years

Education

• Bachelors

Equal Opportunity Employer

Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.