Accounts Payable Associate

Cohere Life, Inc.; Phoenix, Northern (AZ, KY); Hybrid; USD 29,000 - 32,000; Full time

Benefits offered by this job

Medical coverage on day one

Dental coverage

Vision coverage

401(k) plan

Life Insurance & AD&D

Pet insurance

Employee Assistance Program

Travel assistance

Will preparation services

Generous PTO

16 paid holidays

Professional development

Job summary

Cohere Life, Inc. is seeking an Accounting Associate – Accounts Payable for our Corporate Office in Phoenix, AZ. You will help manage invoices and payments, supporting a growing portfolio of communities with accuracy and timeliness.

You’ll collaborate with community accountants, vendors, and internal teams, processing payable workflows, resolving questions, and maintaining vendor documentation. Organized and detail-oriented candidates will thrive.

Qualifications

• 1+ years of general accounting or related accounting experience or an Associate Degree in Accounting
• Proficiency in Microsoft Office, including Excel and Word
• Strong attention to detail and accuracy
• Strong organizational skills with multiple priorities
• Clear and professional written and verbal communication
• Familiarity with accounting systems and databases
• Customer-service mindset when working with internal teams, vendors, and community partners

Responsibilities

• Process invoices through the appropriate review and approval workflow using online accounts payable software
• Process manual invoices, including check requests, resident refunds, and other payments outside the standard AP workflow
• Work with community accountants to process recurring and monthly manual-pay invoices
• Track utility invoices to help ensure they are received, paid, and properly posted in the accounting system
• Support administration of the online invoice workflow system
• Train new community invoice approvers on AP processes and invoice workflow software

Skills

General accounting

Excel

Attention to detail

Organizational skills

Communication skills

Accounting software

Education

Associate Degree in Accounting

Tools

Accounts payable software

Job description

Description

Accounting Associate – Accounts Payable

Corporate Office | Phoenix, AZ

$21.00–$23.00 per hour + Comprehensive Benefits + 16 Paid Holidays

Hiring range based on experience, skills, and qualifications.

Collaboration. Authenticity. Connection. Balance.

At Cohere, we believe community is the most valuable amenity.

We do more than manage communities—we help create places where people connect, belong, and thrive. By partnering with some of the nation’s most innovative master-planned communities, we create places residents are proud to call home and where meaningful relationships flourish.

We’re looking for an Accounting Associate – Accounts Payable to join our corporate accounting team. In this role, you’ll support a growing portfolio of communities by helping ensure invoices and payments are processed accurately, efficiently, and on time.

You’ll work closely with community accountants, community teams, vendors, and other partners while supporting accounts payable workflows, researching payment questions, maintaining vendor documentation, and keeping important financial processes moving.

This is a great opportunity for someone who is organized, detail-oriented, comfortable working with numbers and systems, and committed to following through on the work they own.

If you’re someone who communicates well, takes pride in accuracy, and enjoys being part of a collaborative team, we’d love to meet you.

Why People Choose Cohere

The best communities are built by people who feel supported, valued, and empowered to do their best work. That’s why we invest in benefits, time away, and professional growth that help our team members thrive both personally and professionally.

Highlights Include:

• Medical coverage available on your first day
• Employer-paid dental coverage
• Vision coverage
• 401(k) retirement plan
• Employer-paid Life Insurance, AD&D, and Long-Term Disability coverage
• Pet insurance options
• Employee Assistance Program with mental health, financial, legal, and family support resources
• Travel assistance and identity theft protection
• Complimentary will preparation services
• Generous paid time off
• 16 paid holidays each year, including a Birthday Day and Volunteer Day, in addition to PTO
• Professional development and growth opportunities

What You’ll Do

Accounts Payable & Invoice Processing

• Process invoices through the appropriate review and approval workflow using online accounts payable software
• Process manual invoices, including check requests, resident refunds, and other payments outside the standard AP workflow
• Work with community accountants to process recurring and monthly manual-pay invoices
• Track utility invoices to help ensure they are received, paid, and properly posted in the accounting system
• Support administration of the online invoice workflow system

Vendor & Community Support

• Create and maintain vendor portfolios, including collecting required documentation
• Assist community teams and vendors with researching invoice and payment questions
• Provide responsive, professional support while helping resolve issues through completion
• Train new community invoice approvers on AP processes and invoice workflow software

Administrative & Team Support

• Support general accounting and administrative needs, including mail, scanning, filing, data entry, and record maintenance
• Research discrepancies and assist with maintaining accurate accounting records
• Support special projects and additional responsibilities as assigned by Accounting Leadership
• Work collaboratively across the accounting team while taking ownership of assigned responsibilities and deadlines

What We’re Looking For

• 1+ years of general accounting, bookkeeping, or related accounting experience, or an Associate Degree in Accounting
• Proficiency in Microsoft Office, including Excel and Word
• Strong attention to detail and accuracy
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Clear and professional written and verbal communication skills
• Comfort working with accounting systems, databases, and technology
• A customer-service mindset when working with internal teams, vendors, and community partners
• Ability to work independently while also contributing as part of a collaborative team
• Sound judgment, initiative, and strong follow-through
• Familiarity with general accounting principles and budgeting processes

Additional Requirements

• Prior accounts payable and data entry experience preferred
• Community association experience preferred
• Ability to work effectively in a fast-paced environment with changing priorities
• Commitment to professionalism, integrity, respect, and continuous improvement
• Willingness to take on additional responsibilities as the needs of the team evolve

Equal Opportunity Employer

Cohere is an Equal Opportunity Employer committed to creating an inclusive workplace where all team members are valued and respected.