Accounts Payable Associate

The Trust Company; Knoxville (TN); On-site; USD 38,000 - 52,000; Full time

Job summary

The Trust Company of Tennessee is seeking an Accounts Payable Associate to accurately process invoices and reimbursements, ensuring timely payments and proper coding by division and location.

You will maintain vendor records, verify tax information, and support month-end close with GAAP-compliant documentation, while upholding confidentiality and company policies.

We value accuracy, deadline adherence, and clear communication with internal teams and vendors in a collaborative culture.

Qualifications

• High School diploma or equivalent.
• Relevant experience in accounts payable or a related role.
• Accurate data entry skills.
• Ability to meet established deadlines.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.

Responsibilities

• Shows a commitment to The Trust Company's Mission, Core Values, and Client Promise.
• Processes payments by ACH and/or printing and mailing checks to vendors and contractors timely.
• Processes reimbursements to employees for business expenses according to company policy.
• Analyzes invoice and expense reports to accurately charge expenses by division and location.
• Maintains vendor records and facilitates periodic W-9 updates.
• Maintains accurate files and documentation in accordance with GAAP and the Internal Revenue Code.
• Validates sales taxes on paid invoices.
• Maintains high standards of confidentiality of all records and information.
• Reconciles expense reports and credit card statements.
• Compiles accounts payable reports for management as needed.
• Inputs and maintains vendors and vendor contracts in contract management solution.
• Assists in the reporting and reconciling of general ledger accounts monthly.
• Provides task coverage as needed to assist with department needs.
• Other duties as assigned.

Skills

Data entry

Time management

Communication

AP experience

Education

High School diploma

Job description

Why We Exist

At The Trust Company of Tennessee, we believe everyone can live confidently and reach their financial goals. Would you like to be part of a team that works with individuals, families, businesses, and foundations to identify what success looks like and formulate a plan to get there? Come join our team of Wealth Management, Trust, Estate Administration, and Corporate Retirement Plan professionals who proudly help clients achieve their dreams.

Our Culture

At The Trust Company of Tennessee, we are passionate about fostering a culture where all people feel valued, supported, and inspired to make a difference. We are committed to doing the right things in the right ways for our clients. We uphold the highest standards of integrity, respect, and confidentiality. We believe in the power of positive relationships built on trust and empathy. We proudly serve our clients and community with purpose and heart.

Core Purpose

The Accounts Payable Associate is responsible for accurately and efficiently processing invoices and reimbursements received for payment in an accurate, efficient, and timely manner.

Responsibilities

• Shows a commitment to The Trust Company’s Mission, Core Values, and Client Promise.
• Processes payments by ACH and/or printing and mailing checks to vendors and contractors timely.
• Processes reimbursements to employees for business expenses according to company policy.
• Analyzes invoice and expense reports to accurately charge expenses by division and location.
• Maintains vendor records and facilitates periodic W-9 updates.
• Maintains accurate files and documentation in accordance with company policy, Generally Accepted Accounting Principles (GAAP), and the Internal Revenue Code.
• Validates sales taxes on paid invoices.
• Maintains high standards of confidentiality of all records and information.
• Reconciles expense reports and credit card statements.
• Compiles accounts payable reports for management as needed.
• Inputs and maintains vendors and vendor contracts in contract management solution.
• Assists in the reporting and reconciling of general ledger accounts monthly.
• Provides task coverage as needed to assist with department needs.
• Other duties as assigned.

Qualifications

• High School diploma or equivalent
• Relevant experience in accounts payable or a related role
• Accurate data entry skills required
• Ability to meet established deadlines
• Excellent organizational and time management skills
• Strong written and verbal communication skills