Accounts Payable Associate

Planet Group (United States); Fairfax (IA); On-site; USD 30,000 - 32,000; Full time

Job summary

Planet Group in Fairfax, IA is seeking an Accounts Payable Associate to support the AP disbursement process and carrier paperwork auditing. This 12-month onsite position requires strong attention to detail and the ability to collaborate with carriers, vendors, and internal teams to ensure accurate and timely payments.

Responsibilities include auditing carrier paperwork for completeness, processing and paying carrier and vendor invoices, researching discrepancies, forwarding factoring letters,

Qualifications

• 1 year of accounts payable, accounts receivable, or general accounting experience.
• Proficiency with spreadsheets and data entry is expected.
• Knowledge of AP procedures and ability to maintain confidentiality.

Responsibilities

• Audit carrier paperwork to ensure all documents are present, legible, and reconciled with payables.
• Process and pay carrier invoices using appropriate software systems.
• Process and pay vendor invoices, audit statements, obtain approvals, and mail checks.
• Research and resolve discrepancies on vendor and carrier invoices.
• Forward factoring letters and releases to payment processing company.
• Generate reports to verify paperwork for all loads has been received.
• Communicate with vendors regarding payment status requests.
• Create, modify, and maintain documents and SOPs on SharePoint.
• Exercise independent judgment against fraudulent activity.
• Identify and resolve gaps in payables documentation.
• Develop guidance for technology policies to improve workflows.

Skills

Accounts payable

Data entry

Excel

Attention to detail

Analytical skills

Teamwork

Education

High School Diploma

Associate Degree Preferred

Job description

Accounts Payable Associate

Location: Fairfax, IA(Onsite)

Duration: 12 months

Schedule: 40 Hours

Pay: $22-$23/hour, DOE

Job Summary

Responsible for managing the accounts payable functions including collection procedures and AP disbursement process. Also responsible for auditing to ensure all required paperwork for carrier payments and customer invoicing is received

Qualifications

• Required Experience
  • 1 year of accounts receivable, accounts payable, or general accounting experience.
• Preferred Experience
  • 2 years of accounts receivable, accounts payable, or general accounting experience in the transportation industry.
  • Knowledge, Skills, and Abilities
  • Knowledge of accounts payable and general accounting procedures.
  • Ability to utilize and develop spreadsheets including the use of formulas and graphs.
  • Solid computer skills with a wide variety of software programs.
  • Attention to detail and high level of accuracy.
  • Ability to maintain integrity of confidential business information.
  • Problem solving and analytical skills.
  • Proficient in data entry.
  • Ability to work effectively in a collaborative and inclusive work environment.

Education Requirements

• High School Diploma Required
• Associate Degree Preferred

Responsibilities

• Audit carrier paperwork to ensure all required documents are present and legible and all information from the invoice reconciles with payables.
• Process and pay carrier invoices using the appropriate software systems.
• Process and pay vendor invoices including auditing vendor statements, obtaining approval for payment, and mailing checks.
• Research and resolve discrepancies on vendor and carrier invoices.
• Forward factoring letters and releases to payment processing company.
• Generate reports to ensure paperwork for all loads has been received.
• Effectively communicate with vendors regarding payment status requests.
• Create, modify and maintain documents and SOP's electronically on Sharepoint.
• Independent judgement and evaluation of fraudulent activity.
• Proactively identify and resolve gaps in the payables supporting documentation
• Develop guidance for technology policies to improve workflows