Accounts Payable Specialist

Aston Carter; Fairfax (IA); On-site; USD 20,000 - 29,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) retirement

Job summary

Aston Carter is seeking an experienced Accounts Payable Specialist in Fairfax, IA to manage accounts payable functions including carrier and vendor payments, auditing paperwork, and ensuring accuracy of payables.

You will process invoices, collaborate across departments, maintain documents on SharePoint, and generate reports. Strong Excel/data-entry skills, attention to detail, and confidentiality are essential for success.

Qualifications

• Experience in invoice processing, invoicing, and accounts payable.
• Strong Excel skills and data entry accuracy.
• Knowledge of accounts payable and general accounting procedures.
• Ability to develop spreadsheets with formulas and graphs.

Responsibilities

• Audit carrier paperwork to ensure required documents are present and reconciled with payables.
• Process and pay carrier and vendor invoices using appropriate systems.
• Audit vendor statements, obtain payment approvals, and mail checks.
• Research and resolve discrepancies on accounts, including factoring letters.
• Generate reports to confirm paperwork for all loads has been received.
• Communicate payment status with vendors.

Skills

Accounts payable

Invoice processing

Excel proficiency

General accounting

Data entry

Confidential data handling

Problem solving

Team collaboration

Education

High School Diploma

Associate Degree preferred

Tools

SharePoint

Invoicing software

Job description

Job Title: Accounts Payable SpecialistJob Description

We are seeking an experienced Accounts Payable Specialist responsible for managing accounts payable functions, including collection procedures and the AP disbursement process. The role also involves auditing to ensure all required paperwork for carrier payments and customer invoicing is received.

Responsibilities

• Audit carrier paperwork to ensure all required documents are present and legible, and all information from the invoice reconciles with payables.

• Process and pay carrier invoices using the appropriate software systems.

• Process and pay vendor invoices, including auditing vendor statements, obtaining approval for payment, and mailing checks.

• Research and resolve discrepancies on vendor and carrier accounts, including factoring letters and releases to the payment processing company.

• Generate reports to ensure paperwork for all loads has been received.

• Effectively communicate with vendors regarding payment status requests.

• Create, modify, and maintain documents and SOPs electronically on SharePoint.

• Exercise independent judgment and evaluation of fraudulent activity.

• Proactively identify and resolve gaps in payables supporting documentation.

• Develop guidance for technology policies to improve workflows.

Essential Skills

• Experience in invoice processing, invoicing, and accounts payable.

• Proficiency in data entry and Microsoft Office, especially Excel.

• Knowledge of accounts payable and general accounting procedures.

• Ability to utilize and develop spreadsheets, including the use of formulas and graphs.

• Strong computer skills with a variety of software programs.

• Attention to detail and high level of accuracy.

• Ability to maintain the integrity of confidential business information.

• Problem-solving and analytical skills.

• Ability to work effectively in a collaborative and inclusive work environment.

Additional Skills & Qualifications

• High School Diploma required; Associate Degree preferred.

• 1 year of experience in accounts receivable, accounts payable, or general accounting is required.

• 2 years of experience in accounts receivable, accounts payable, or general accounting in the transportation industry is preferred.

Work Environment

The work environment is collaborative and inclusive, utilizing technologies such as SharePoint for electronic document management. The role requires proficiency with a variety of software programs and the ability to work with spreadsheets and data entry tasks.

Job Type & Location

This is a Contract position based out of Fairfax, IA.

Pay and Benefits

The pay range for this position is $18.00 - $18.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract position based out of Fairfax, IA.

Application Deadline

This position is anticipated to close on Nov 10, 2026.

Workplace Type

This is a fully onsite position in Fairfax,IA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] ([e-mail]) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.