Accounts Payable Associate

Tolleson Wealth Management; Dallas (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Tolleson Wealth Management is seeking an Accounts Payable Associate to manage vendor invoices, coding, and payment processing in Oracle NetSuite. You will support the Finance Team to ensure accurate, timely AP operations and strong internal controls.

The role interfaces with managers and vendors; requires 1–3 years AP experience, Oracle NetSuite expertise, and solid Excel skills. A detail-oriented, fast-paced environment and clear communication are essential.

Qualifications

• 1–3 years of Accounts Payable or accounting experience preferred.
• Experience with Oracle NetSuite or similar cloud-based AP system required.
• Attention to detail is essential.
• Ability to work in a fast-paced environment with monthly close deadlines.
• Strong interpersonal, organizational, communication skills; ability to make decisions within guidelines.

Responsibilities

• Process Accounts Payable for multiple entities in Oracle NetSuite.
• Code and process vendor invoices accurately and timely with approvers.
• Maintain and review vendor records, including W-9s for new vendors.
• Monitor corporate card activity and data imports for transactions.
• Respond to vendor inquiries regarding invoices, payments, and status.
• Assist in posting journal entries and annual 1099 tax documents.
• Provide backup reconciliations for internal Tolleson accounts and support audits.

Skills

Accounts Payable

Attention to detail

Communication skills

Organizational skills

Microsoft Office

Tools

Oracle NetSuite

Job description

POSITION OVERVIEW: The Accounts Payable Associate is primarily responsible for Accounts Payable, including the accurate and timely processing of vendor invoices, payment transactions and vendor
maintenance. Reporting to a Senior Accountant, this position works closely with company employees, vendors, and the Finance Team to support efficient accounts payable operations
and strong internal controls.

DUTIES and RESPONSIBILITIES:

• Responsible for processing Accounts Payable for multiple companies in Oracle NetSuite accounting system.
• Process vendor invoices accurately and timely in Oracle NetSuite, working with approving managers as necessary to verify required fields, including general ledger account coding,memo descriptions and department coding.
• Establish and maintain vendor records in Oracle NetSuite, and obtain and review required vendor documentation for new vendors, including IRS Form W-9.
• Monitor all Corporate credit cards activity and ensure completeness of data import of credit card transactions in Oracle NetSuite.
• Obtain supporting documentation for credit card charges and ensure expenses are processed through accounts payable on a timely basis, following up with employeesregarding missing receipts or documentation.
• Work with Senior Accountant and Corporate Controller on timing of Accounts Payable payment processing (ACH and manual check processing) and ensure checks are mailedpromptly after signing.
• Respond to vendor inquiries regarding invoices, payments and account status.
• Work with the Senior Accountant to prepare and issue all annual 1099 tax documents.
• Assist in the posting journal entries in Oracle NetSuite.
• Serve as a backup for daily reconciliations of Tolleson Private Bank internal accounts (Federal Reserve, ATM, Teller Cash, etc.).
• Assist with data gathering for various internal and external audits and regulatory exams.
• Help the Finance Team with special projects and staff accounting workload as needed.

MINIMUM POSITION REQUIREMENTS:

• 1-3 years of Accounts Payable or accounting experience preferred.
• Experience working with Oracle NetSuite or similar cloud-based accounting and Accounts Payable system required.
• Attention to detail must be a strength.
• Ability to work in a fast-paced environment with monthly close deadlines.
• Strong interpersonal, organizational, communication skills, initiative and ability to make decisions within guidelines.
• Experience using Microsoft Office applications (Excel, Word, Powerpoint, Outlook, Teams, Loop, Copilot, etc.) and the ability to quickly learn new technology.
• Must consent to and have favorable credit report and background check.

NO AGENCIES PLEASE

No calls or agencies please. Any Employment Agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant’s resume will become property of Tolleson Wealth Management and that Tolleson Wealth Management will have the right to hire that applicant at its discretion and without any fee owed to the submitting Employment Agency, person or entity. Employment Agencies that have entered into agreements with Tolleson Wealth Management must submit applicants in accordance with the terms of the applicable agreements in order to be eligible for payment of placement fees.

Tolleson Wealth Management is an Equal Opportunity Employer