Accounts Payable Associate

PATH (People Assisting The Homeless) (Old); California (MO); On-site; USD 28,000 - 30,000; Full time

Job summary

PATH (People Assisting The Homeless) (Old) in City of Industry, CA, seeks an Accounts Payable Associate to process invoices, verify data, and manage vendor payments. The role requires attention to detail and strong organizational skills.

You will review supporting documents, enter data into the system, and ensure timely payments while maintaining vendor records and assisting with audits.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• At least one year of accounts payable or bookkeeping experience preferred.
• Experience processing invoices for multiple locations desirable.
• Proficiency in Excel, Outlook, and ERP systems.

Responsibilities

• Process invoices, credit memos, expense reports, and payment requests.
• Verify invoices against purchase orders, receiving docs, contracts, and required approvals.
• Enter invoices and adjustments into the accounting system accurately.
• Prepare vendor payments by check, ACH, wire transfer, or other methods.
• Monitor payment due dates and apply available discounts when possible.
• Reconcile vendor statements and follow up on outstanding items.
• Maintain vendor records and assist with new-vendor setup.

Skills

Analytical skills

Attention to detail

Organizational skills

Communication skills

Problem-solving

Time management

Education

High school diploma or equivalent

Associate degree in Accounting/Finance/Business Admin

Tools

Microsoft Excel

Outlook

ERP systems

Job description

• Location 738 Epperson Drive,City of Industry, CA, 91748,United States
• Base Pay $20.00 - $22.00 / Hour
• Industry Retail Supermarket and Distribution Center
• Employee Type Full Time - Non-Exempt
• Required Degree NONE
• Manage Others No

Contact information

• Name Steven Flores
• Phone [phone]

Description

Essential Duties and Responsibilities

• Receive, review, and process invoices, credit memos, expense reports, and payment requests.
• Verify invoices against purchase orders, receiving documents, contracts, and required approvals.
• Confirm that expenses are charged to the correct company, location, department, and general ledger account.
• Identify and resolve invoice discrepancies, duplicate billings, missing documentation, and pricing issues.
• Enter invoices and adjustments accurately into the accounting system.
• Prepare vendor payments by check, ACH, wire transfer, or other approved payment methods.
• Monitor payment due dates and take advantage of available discounts when appropriate.
• Reconcile vendor statements and follow up on outstanding invoices, credits, and unapplied payments.
• Respond professionally and promptly to vendor and internal payment inquiries.
• Maintain vendor records, including completed tax forms, payment information, and supporting documentation.
• Assist with new-vendor setup and verify requested changes to vendor information according to company procedures.
• Organize and retain accounts payable records for audits, financial reporting, and regulatory compliance.
• Assist with month-end and year-end closing activities, including accounts payable reconciliations and accruals.
• Support internal and external audits by providing requested invoices, payment records, and supporting documents.
• Monitor outstanding checks and assist with voids, stop payments, and reissuances when authorized.
• Maintain the confidentiality of company, vendor, banking, and financial information.
• Follow established internal controls and immediately report suspected errors, duplicate payments, fraudulent requests, or unusual transactions.
• Perform other accounting and administrative duties as assigned.
• with disabilities.

Requirements

Qualifications

• High school diploma or equivalent required; associate degree in Accounting, Finance, Business Administration, or a related field preferred.
• At least one year of accounts payable, bookkeeping, or general accounting experience preferred.
• Experience processing invoices for multiple locations or business entities is desirable.
• Working knowledge of accounts payable practices and basic accounting principles.
• Proficiency in Microsoft Excel, Outlook, and accounting or enterprise resource planning systems.
• Ability to accurately enter and review a high volume of transactions.
• Strong organizational, analytical, and problem-solving skills.
• Excellent attention to detail and ability to meet established deadlines.
• Effective verbal and written communication skills.
• Ability to work independently while collaborating with Accounting, Operations, store personnel, and vendors.

Core Competencies

• Accuracy and attention to detail
• Integrity and confidentiality
• Time management and organization
• Accountability and dependability
• Analytical and problem-solving ability
• Customer-service orientation
• Teamwork and communication

Physical Requirements

• Ability to perform prolonged computer and desk work.
• Ability to communicate by telephone, email, and in person.
• Ability to occasionally lift and carry files or office materials weighing up to 20 pounds.
• Reasonable accommodations may be provided to qualified individuals

Summary

Position Summary

The Accounts Payable Associate is responsible for processing vendor invoices, verifying supporting documentation, preparing payments, reconciling vendor accounts, and maintaining accurate accounts payable records. This position works closely with vendors, store locations, department managers, and the Accounting team to ensure that payments are accurate, properly authorized, and completed on time.