Accounts Payable Associate

CivicMinds, Inc; Butler (Butler County); In loco; USD 42.000 - 54.000; Tempo pieno

Vantaggi offerti da questo lavoro

Competitive pay

Shift differentials

Holiday pay

Bonuses

Earned wage access

Health insurance

401(k) retirement plan

Life insurance

Accident insurance

Paid time off

Educational assistance

Employee assistance program

Chaplain services

Professional development

Descrizione del lavoro

CivicMinds, Inc is seeking an organized Accounts Payable Associate to join a healthcare organization dedicated to providing elder care. The role supports AP operations, processes invoices, verifies purchase orders, and coordinates with vendors and internal locations to ensure timely payments.

The candidate should have strong communications skills and familiarity with MS Excel/Word, and prior AP experience is preferred.

Competenze

• Prior accounts payable experience is preferred.
• Familiarity with AP/AR in long-term care or related settings preferred.
• Experience with accounting software is preferred but not required.
• Strong verbal and written communication skills.
• Working knowledge of Microsoft Excel and Microsoft Word.
• High school diploma or GED.

Mansioni

• Provide day-to-day administrative and operational support to the Accounts Payable Department.
• Match vendor invoices with corresponding purchase orders to verify accuracy.
• Enter and maintain financial information in the accounting system.
• Investigate invoice and purchase order discrepancies and resolve issues by communicating with vendors and internal locations.
• Respond to vendor questions and payment-related inquiries in a timely manner.
• Process payments through checks and ACH transfers.
• Create and maintain vendor records within the accounting system.
• Request W-9 forms from vendors when necessary.
• Assist with incoming phone coverage as needed.
• Support additional projects and departmental tasks as assigned.

Conoscenze

Verbal communication

Written communication

Excel

Word

Accounts payable

Vendor communications

Formazione

High school diploma or GED

Strumenti

Accounting software

Descrizione del lavoro

A healthcare organization is seeking an organized and detail-oriented Accounts Payable Associate to support its accounts payable operations. This position involves processing invoices, verifying purchase orders, coordinating with vendors and internal locations, and ensuring timely and accurate payment processing.

This is an opportunity to contribute to an organization that provides care and services to older adults while building your professional skills in a supportive work environment.

Key Responsibilities

• Provide day-to-day administrative and operational support to the Accounts Payable Department.
• Match vendor invoices with corresponding purchase orders to verify accuracy.
• Enter and maintain financial information in the accounting system.
• Investigate invoice and purchase order discrepancies and resolve issues by communicating with vendors and internal locations.
• Respond to vendor questions and payment-related inquiries in a timely manner.
• Process payments through checks and ACH transfers.
• Create and maintain vendor records within the accounting system.
• Request W-9 forms from vendors when necessary.
• Assist with incoming phone coverage as needed.
• Support additional projects and departmental tasks as assigned.

Required Qualifications

• Previous accounts payable experience is preferred.
• Familiarity with accounts payable and accounts receivable processes in long-term care, personal care, or independent living environments is preferred.
• Experience with accounting software is preferred but not required.
• Strong verbal and written communication skills.
• Working knowledge of Microsoft Excel and Microsoft Word.
• High school diploma or GED.

Compensation and Benefits

• Competitive Compensation: Competitive wages, with additional opportunities for shift differentials, holiday pay, and bonuses.
• Flexible Pay Options: Access to flexible payment options, including earned-wage access.
• Health Insurance: Medical insurance with significant employer contributions toward premiums.
• Additional Coverage: Voluntary benefits, including a 401(k) retirement plan, life insurance, accident insurance, and other available options.
• Paid Time Off: Generous earned time off, with opportunities to participate in time-off buyback programs twice a year.
• Educational Assistance: Access to educational benefits, tuition support, and healthcare scholarship opportunities.
• Employee Support Services: Employee assistance programs and chaplain services.
• Professional Development: Opportunities for career growth and continued professional development.