Accounts Payable Associate

Banknote Corp of America; Browns Summit (NC); On-site; USD 42,000 - 60,000; Full time

Job summary

Banknote Corp of America is seeking an Accounts Payable Associate responsible for monitoring the outflow of capital and ensuring accurate vendor payments. You will verify expense reports, reconcile records, and maintain compliance with internal controls.

The role requires strong Microsoft Office skills, especially Excel, meticulous record-keeping, and the ability to learn new accounting software. A high school diploma is required, with 3-5 years of experience preferred.

Qualifications

• Must be reliable and extremely trustworthy.
• Proficient in Microsoft Office Suite; strong Excel knowledge a plus.
• Must learn other accounting software systems.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidential and meticulous records.
• Must be able to pass a USPS background check.

Responsibilities

• Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.
• Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies. Maintains W-9 information as needed for audit and record retention purposes
• Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
• Assists with accounting records and ledgers by reconciling monthly statements and transactions.
• Records entry of, verifies documentation for, and distributes petty cash.
• Calculates and reports sales tax based on paid invoices and prepares sales tax returns as necessary
• Familiarity with capital projects and construction in progress
• Other ad hoc projects as assigned

Skills

Reliable

Trustworthy

Excellent organizational skills

Attention to detail

Confidential records

USPS background check

Education

High school diploma

Business or Accounting degree preferred

Tools

Microsoft Office Suite

Excel

Job description

Job Summary:

The Accounts Payable Associate will be responsible for monitoring the outflow of capital for the company.

Supervisory Responsibilities:

• None

Duties/Responsibilities:

• Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.
• Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies. Maintains W-9 information as needed for audit and record retention purposes
• Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
• Assists with accounting records and ledgers by reconciling monthly statements and transactions.
• Records entry of, verifies documentation for, and distributes petty cash.
• Calculates and reports sales tax based on paid invoices and prepares sales tax returns as necessary
• Familiarity with capital projects and construction in progress
• Other ad hoc projects as assigned

Required Skills/Abilities:

• Must be reliable and extremely trustworthy
• Must be proficient in Microsoft Office Suite or related programs. Strong Excel knowledge is a plus
• Must be able to learn other accounting software systems
• Excellent organizational skills and attention to detail
• Ability to maintain confidential and meticulous records
• Must be able to pass a USPS background check

Education and Experience:

• High school diploma required;
• Business or Accounting degree preferred
• 3-5 years+ experience strongly preferred

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.