Accounts Payable/Receivable Associate

Avfuel; Ann Arbor (MI); On-site; USD 42,000 - 62,000; Full time

Job summary

Avfuel is seeking an organized Accounting Clerk to support the Finance and Accounting department in Ann Arbor. This role handles roughly 60% accounts receivable and 40% accounts payable, plus general administrative duties to keep daily operations running smoothly.

Responsibilities include processing payments, managing supplier accounts, entering purchases in Concur, and maintaining files and mail. The role requires attention to detail, strong organizational skills, and customer-service oriented

Qualifications

• Requires high school diploma or equivalent; bachelor's degree preferred in Accounting, Business, or related field.

Responsibilities

• Enter and reconcile customer payments from credit cards and contract fuel purchases.
• Maintain supplier accounts related to maintenance operations.

Skills

Microsoft Office

Data entry

Attention to detail

Time management

Customer service

Communication skills

Independent work

Accounting software familiarity

Education

Bachelor's degree in Accounting, Business, or a related field

High school diploma or equivalent

Tools

Concur Expense Management System

Job description

Employment Type

Full Time, Onsite

Benefits

• Medical
• Dental
• Vision
• Paid Vacation
• Sick & Holidays
• Company paid Life and Disability Insurance
• 401k savings plan with employer matching

Voluntary Benefits

• Supplemental Life Insurance
• Critical Illness
• Accident Coverage
• Pet Insurance

Department

Finance and Accounting

Job Summary

This role is responsible for performing approximately 60% accounts receivable and 40% accounts payable functions. In addition, this role provides general administrative support, including filing, processing incoming and outgoing mail, coordinating UPS shipments, and managing package deliveries. The position also oversees office supplies and breakroom inventory, ensuring stationery, snacks, and other office essentials are ordered, stocked, and readily available to support daily business operations.

Key Responsibilities

• Enter and reconcile customer payments from credit cards and contract fuel purchases.
• Maintain supplier accounts related to maintenance operations.
• Accurately enter credit purchases into Concur Expense Management System.
• Maintain department files and ensure records are organized and up to date.
• Collect, sort, and distribute incoming mail on a daily basis.
• Coordinate outgoing UPS shipments and manage incoming package deliveries.
• Monitor and maintain office supply, stationery, and breakroom inventory by placing online orders and replenishing stock as needed.
• Provide general administrative support to the Accounting department as needed.
• All other duties as assigned by management.

Qualifications

• High school diploma or equivalent required; Bachelors degree in Accounting, Business, or a related field preferred.
• One to three years of general office experience required; accounts payable and/or accounts receivable experience is preferred.
• Proficient in Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong data entry skills with excellent attention to detail and basic mathematical aptitude.
• Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines.
• Self-motivated with the ability to work independently and manage multiple responsibilities.
• Excellent customer service and communication skills, with the ability to interact professionally with internal and external customers to research and resolve issues.
• Experience using computerized accounting software is preferred but not required.