Accounts Payable Associate

ABC Supply Co. Inc.; Beloit (WI); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health, dental, and vision coverage

401(k) with company match

Employee assistance program

Disability insurance

Life insurance

Flexible spending

Paid vacation

Paid sick days

Paid holidays

Job summary

ABC Supply Co. Inc. in Beloit, WI, is seeking a Trade Payables Clerk to process vendor invoices, verify against POs, and resolve discrepancies.

You will collaborate with vendors and branch teams to ensure accurate payments and timely filing of statements. The role requires attention to detail, strong communication, and experience reconciling vendor statements in a fast-paced, high-volume environment. Proficiency in Excel is expected, and the company offers comprehensive benefits and growth

Qualifications

• Proven experience in accounts payable reconciliation.
• Experience reconciling vendor invoices and statements.
• Strong communication and written skills.
• Attention to detail and accuracy.

Responsibilities

• Process vendor invoices with accuracy.
• Verify vendor invoices to purchase orders to obtain appropriate payment approval.
• Identify and reconcile any variances between the purchase order and vendor invoice.
• Collaborate with vendors and branch associates to correct invoicing and receiving errors.
• Investigate discrepancies to determine root cause and implement preventive measures.
• Ensure communication of outstanding AP items and escalate as needed.
• Develop and maintain vendor relationships and monitor statements.

Skills

High-volume work

Inventory payables

Vendor reconciliation

Problem solving

Communication

Detail oriented

Independent worker

Team player

Tools

Excel

Job description

ABC Supply is North America’s largest wholesale distributor of exterior and interior building products.

ABC Supply is proud to be an employee-first company. In fact, we have won the Gallup Exceptional Workplace Award every year since its inception in 2007, and Glassdoor has named us one of the best places to work in the country. Be part of a company that recognizes your talents, rewards your efforts, and helps you reach your full potential. At ABC Supply, we have YOUR future covered.

ABC Supply is currently looking for a candidate to fill a position in our Trade Payables Department in Beloit, WI. The Trade Payables team is responsible for the proper statement of inventory and the timely and accurate payment of invoices related to resale inventory.

Job description:

• Process vendor invoices with accuracy.
• Verify vendor invoices to purchase orders to obtain appropriate payment approval.
• Identify and reconcile any variances between the purchase order and vendor invoice.
• Collaborate with vendors and branch associates to correct invoicing and receiving errors.
• Investigating discrepancies to determine root cause and implementing processes to prevent reoccurring issues
• Ensure proper communication of outstanding AP items are communicated and elevated as needed.
• Developing and maintaining vendor relationships. Monitor vendor statements and respond to vendor inquires, as needed.
• Monitor accounts payable work queues to ensure that all invoices have been addressed.

Essential Qualifications:

• Able to work in a high volume and fast paced environment
• Preferred 2 years experience in reconciling inventory payables
• Previous experience with reconciliation vendor statements
• Strong problem resolution skills
• Excellent verbal and written communication skills
• Detail oriented with a focus on accuracy
• Able to work well independently as well as with a team
• Proficient in Excel

Benefits may include:

• Health, dental, and vision coverage - eligible after 60 days, low out of pocket
• 401(k) with generous company match - eligible after 60 days, immediately vested
• Employer paid employee assistance program
• Employer paid short term and long term disability
• Employer paid life insurance
• Flex spending
• Paid vacation
• Paid sick days
• Paid holidays

Equal Opportunity Employer / Drug Free Workplace

ABC Supply values diversity and we actively encourage women, minorities, and veterans to apply.