Accounts Payable Clerk

Providence School of Jacksonville; Jacksonville (FL); On-site; USD 38,000 - 52,000; Full time

Job summary

Providence School of Jacksonville is seeking an Accounts Payable Clerk to handle the efficient maintenance and processing of accounts payable for the school and its partner, New Life Christian Fellowship.

The role involves PO creation, invoice verification, coding, data entry, and preparing check runs while ensuring vendor relations and accurate records. Experience in nonprofit settings is a plus.

Qualifications

• Knowledge of accounts payable.
• Knowledge of general accounting procedures.
• Knowledge of relevant accounting software.
• Proficient in data entry and management.
• Accounts payable or general accounting experience (preferred).
• Familiarity with the use of Excel spreadsheets.
• Basic understanding of principles of finance, bookkeeping and accounting.

Responsibilities

• Generate purchase orders from approved online requisitions.
• Review and verify invoices and check requests.
• Sort, code and match invoices with purchase orders.
• Set invoices up for payment.
• Enter and upload invoices into system.
• Track expenses and process expense reports.
• Prepare and perform check runs.
• Post transactions to journals, ledgers and other records.
• Reconcile accounts payable transactions.
• Prepare analysis of accounts.
• Monitor accounts to ensure payments are up to date.
• Research and resolve invoice discrepancies and issues.
• Maintain vendor files.
• Correspond with vendors and respond to inquiries.
• Assist with month and year end closing.
• Provide supporting documentation for audits.
• Type periodic reports and other records.

Skills

Accounts payable

Data entry

Excel

General accounting

Education

High School diploma

Tools

Accounting software

Job description

ACCOUNTS PAYABLE CLERK Perform accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions for New Life Christian Fellowship and Providence School.

Description

ACCOUNTS PAYABLE CLERK Perform accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions for New Life Christian Fellowship and Providence School.

Main Job Tasks And Responsibilities

• Generate purchase orders from approved online requisitions
• Review and verify invoices and check requests
• Sort, code and match invoices with purchase orders
• Set invoices up for payment
• Enter and upload invoices into system
• Track expenses and process expense reports
• Prepare and perform check runs
• Post transactions to journals, ledgers and other records
• Reconcile accounts payable transactions
• Prepare analysis of accounts
• Monitor accounts to ensure payments are up to date
• Research and resolve invoice discrepancies and issues
• Maintain vendor files
• Correspond with vendors and respond to inquiries
• Assist with month and year end closing
• Provide supporting documentation for audits
• Type periodic reports and other records

Education And Experience

• Knowledge of accounts payable
• Knowledge of general accounting procedures
• Knowledge of relevant accounting software
• Proficient in data entry and management
• Accounts payable or general accounting experience (preferred)
• Familiarity with the use of excel spreadsheet
• Basic understanding of principles of finance, bookkeeping and accounting

Key Competencies

• Organizing and prioritizing
• Attention to detail and accuracy
• Confidentiality
• Judgment
• Verbal and nonverbal communication skills
• Information management skills
• Problem-solving skills
• Teamwork
• Ability to meet deadlines
• Punctual, dependable and consistent

Requirements

• Proficiency in Microsoft Office Suite (Word, Excel, etc.)
• Excellent organizational skills, attention to detail, and data entry accuracy
• Strong verbal and written communication skills
• Ability to multitask and work independently
• High School diploma or equivalent required; experience in a non-profit or fundraising role preferred, but not required