Accounts Payable Clerk

Prov; Jacksonville (FL); On-site; USD 38,000 - 46,000; Full time

Job summary

New Life Christian Fellowship and Providence School is seeking an Accounts Payable Clerk in Jacksonville, FL. The role supports AP transactions for both organizations and requires accuracy in data entry, invoice verification, and vendor communication.

Responsibilities include matching invoices to POs, processing payments, and assisting with month-end close. Proficiency with Excel and MS Office is expected, with non-profit or fundraising experience a plus.

Qualifications

• Knowledge of accounts payable and related procedures.
• Knowledge of general accounting procedures.
• Knowledge of relevant accounting software.
• Proficient in data entry and management.
• Accounts payable or general accounting experience preferred.
• Familiarity with Excel spreadsheets.
• Basic understanding of finance, bookkeeping and accounting.

Responsibilities

• Generate purchase orders from approved online requisitions.
• Review and verify invoices and check requests.
• Sort, code and match invoices with purchase orders.
• Set invoices up for payment.
• Enter and upload invoices into system.
• Track expenses and process expense reports.
• Prepare and perform check runs.
• Post transactions to journals, ledgers and other records.
• Reconcile accounts payable transactions.
• Prepare analysis of accounts.
• Monitor accounts to ensure payments are up to date.
• Research and resolve invoice discrepancies and issues.
• Maintain vendor files.
• Correspond with vendors and respond to inquiries.
• Assist with month and year end closing.
• Provide supporting documentation for audits.
• Type periodic reports and other records.

Skills

Accounts payable

General accounting

Data entry

Attention to detail

Communication

Multitasking

Education

High School diploma or equivalent

Tools

Microsoft Office Suite

Excel

Job description

ACCOUNTS PAYABLE CLERK

Perform accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions for New Life Christian Fellowship and Providence School.

Main Job Tasks and Responsibilities

• Generate purchase orders from approved online requisitions
• Review and verify invoices and check requests
• Sort, code and match invoices with purchase orders
• Set invoices up for payment
• Enter and upload invoices into system
• Track expenses and process expense reports
• Prepare and perform check runs
• Post transactions to journals, ledgers and other records
• Reconcile accounts payable transactions
• Prepare analysis of accounts
• Monitor accounts to ensure payments are up to date
• Research and resolve invoice discrepancies and issues
• Maintain vendor files
• Correspond with vendors and respond to inquiries
• Assist with month and year end closing
• Provide supporting documentation for audits
• Type periodic reports and other records

Education and Experience

• Knowledge of accounts payable
• Knowledge of general accounting procedures
• Knowledge of relevant accounting software
• Proficient in data entry and management
• Accounts payable or general accounting experience (preferred)
• Familiarity with the use of excel spreadsheet
• Basic understanding of principles of finance, bookkeeping and accounting

Key Competencies

• Organizing and prioritizing
• Attention to detail and accuracy
• Confidentiality
• Judgment
• Verbal and nonverbal communication skills
• Information management skills
• Problem-solving skills
• Teamwork
• Ability to meet deadlines
• Punctual, dependable and consistent

Requirements

• Proficiency in Microsoft Office Suite (Word, Excel, etc.)
• Excellent organizational skills, attention to detail, and data entry accuracy
• Strong verbal and written communication skills
• Ability to multitask and work independently
• High School diploma or equivalent required; experience in a non-profit or fundraising role preferred, but not required