Accounts Payable (AP) Specialist

WOODHAVEN FURNITURE; Coolidge (GA); On-site; USD 42,000 - 65,000; Full time

Job summary

Woodhaven Furniture Industries in Cairo, GA is seeking an Accounts Payable (AP) Specialist to join the Finance team. You will manage AP processes, match PO invoices in the ERP, monitor discounts, review expense reports, and support month-end close while maintaining vendor relations.

The role requires proficiency in Excel and ERP systems, strong attention to detail, and the ability to handle multiple tasks with accuracy.

Qualifications

• Previous Accounts Payable, Accounting, or Billing experience.
• Proficient in Microsoft Excel with experience working in an ERP system.

Responsibilities

• Manage the Accounts Payable shared inbox by reviewing and routing invoices and vendor communications.
• Process purchase order invoices by matching to receiving documents in the ERP system.
• Monitor discount periods to ensure timely payment.
• Review employee expense reports for policy compliance.
• Maintain customer price lists within the ERP system and assist with new customer setup as needed.
• Serve as backup to the AP Manager for invoice processing, payments, and vendor communications.

Skills

Attention to detail

Numerical accuracy

Time management

Vendor communication

Customer service

Tools

ERP system

Microsoft Outlook

Excel

Word

Adobe Acrobat

SharePoint

Job description

Accounts Payable (AP) Specialist

Woodhaven Furniture Industries | Cairo, GA

Join Our Team!

Woodhaven Furniture is seeking a detail-oriented and dependable Accounts Payable (AP) Specialist to join our Finance team. This position plays a key role in supporting the accounts payable process by ensuring invoices are processed accurately and on time, assisting with month-end close activities, and providing exceptional service to internal departments and vendors. The AP Specialist also serves as the backup to the AP Manager, helping ensure continuity of operations.

In this role, you will manage the Accounts Payable shared inbox by reviewing and routing invoices, vendor correspondence, and internal requests. You will process purchase order invoices by matching them to receiving documents within the ERP system, monitor discount billing to ensure invoices are received and paid within applicable discount periods, review employee expense reports for compliance with company policy, maintain customer price lists within the ERP system, and assist with new customer setup as needed. During the AP Manager's absence, you will serve as the primary backup for the accounts payable function, including invoice processing, payment preparation, and vendor communications.

You will also support the monthly financial close by preparing journal entries and account reconciliations as assigned by the Controller and assisting with other month-end accounting activities. In addition, you will provide support for internal and external audits, assist with tax-related requests, participate in annual and periodic physical inventory counts, and perform other accounting and administrative duties as assigned.

The ideal candidate has previous Accounts Payable, Accounting, or Billing experience and is proficient in Microsoft Excel with experience working in an ERP system. Success in this position requires excellent attention to detail, strong numerical accuracy, outstanding organizational and time management skills, and the ability to manage multiple priorities while meeting daily and monthly deadlines. Strong communication and customer service skills are essential when working with vendors and internal departments, along with the ability to maintain confidentiality when handling sensitive financial information.

This position regularly utilizes the OHM ERP system, Microsoft Outlook, Excel, Word, Adobe Acrobat, and SharePoint.

At Woodhaven Furniture, our team members are the foundation of our success. We offer a collaborative work environment where teamwork, accuracy, integrity, and continuous improvement are valued. If you're looking to grow your accounting career with a stable and growing manufacturing company, we'd love to hear from you.