Accounts Payable (AP) Implementation Specialist

breakwater accounting + advisory corp; Wilmington (DE); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Five weeks PTO plus holidays

Full benefits package + 401(k) match

Collaborative team culture

Job summary

Breakwater Accounting + Advisory Corp in Wilmington is seeking an Accounts Payable Implementation Specialist. This full-time remote position involves leading AP onboarding, configuring systems, and supporting small businesses and nonprofits. Ideal candidates have over 3 years of relevant experience, proficiency with tools like QuickBooks Online and Xero, and demonstrate strong organizational skills. Breakwater offers a collaborative culture, five weeks PTO, and a benefits package with 401(k) match. Join us to build a new service line from the ground up.

Qualifications

• 3+ years of bookkeeping, AP, or accounting experience supporting small businesses and/or nonprofits.
• Experience managing multiple client accounts or workflows simultaneously.
• Comfort learning and implementing new software platforms.

Responsibilities

• Build and document scalable, repeatable AP workflows for client accounts.
• Lead AP setup for new client engagements.
• Resolve sync issues and improve AP operations efficiency.

Skills

Bookkeeping

Process orientation

Attention to detail

Troubleshooting

Time management

Remote work capability

Tools

QuickBooks Online

Xero

Bill.com

Ramp

Job description

Full-Time W2 | Remote (U.S.) | $50,000–65,000 + Benefits

At Breakwater Accounting + Advisory, we help nonprofits and small businesses understand their numbers, improve operations, and grow with confidence. We are a woman‑led, technology‑forward accounting and advisory firm recognized as a Top Workplace by the Delaware News Journal for four consecutive years and named to the Inc. 5000 list of fastest‑growing companies.

We are seeking an Accounts Payable Implementation Specialist to help build and scale our AP service line. This role is ideal for someone who enjoys solving operational puzzles, improving systems, and creating efficient workflows.

You'll lead AP onboarding and implementation for new clients by configuring systems, designing workflows, troubleshooting integrations, documenting procedures, and ensuring smooth transitions to ongoing operations teams. This is a foundational role with significant growth potential as the department expands.

What You’ll Do

AP Workflow Design & Implementation

• Build and document scalable, repeatable AP workflows for client accounts
• Create standardized procedures to ensure consistency across engagements
• Configure and test AP systems, automations, and integrations
• Identify workflow gaps and recommend process improvements

Client Onboarding & Systems Setup

• Lead AP setup for new client engagements
• Configure platforms such as QuickBooks Online, Xero, Bill.com, and Ramp
• Map charts of accounts and validate data flow accuracy
• Run initial AP cycles to test workflows before handoff to operations teams
• Create training documentation and support smooth client transitions

Troubleshooting & Process Improvement

• Resolve sync issues and workflow errors across multiple systems
• Improve efficiency, accuracy, and scalability of AP operations
• Research and recommend new technology solutions and best practices

Growth & Leadership

• Help establish best practices for a growing department
• Operate independently while collaborating cross‑functionally
• Contribute to the future development of the AP service line

What You Bring

• 3+ years of bookkeeping, AP, or accounting experience supporting small businesses and/or nonprofits
• Experience managing multiple client accounts or workflows simultaneously
• Hands‑on experience with some or most of the following:
  • QuickBooks Online
  • Xero
  • Bill.com
  • Ramp
• Strong process orientation and attention to detail
• Ability to troubleshoot systems and think critically about workflows
• Comfort learning and implementing new software platforms
• Strong organization and time management skills
• Self‑starter mindset with the ability to work independently in a remote environment

Why Join Breakwater

• Opportunity to help build a new service line from the ground up
• Advisory‑focused environment where your ideas matter
• Fully remote work environment
• Collaborative, low‑ego team culture
• Technology‑forward approach to accounting operations
• Five weeks PTO plus holidays
• Full benefits package + 401(k) match
• Clear growth opportunities as the department expands

Breakwater Accounting + Advisory provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.