Accounts Payable (AP) Coordinator

Esp Associates; Little Rock (AR); On-site; USD 40,000 - 54,000; Full time

Benefits offered by this job

Competitive compensation with bonuses

401(k) match

Paid time off and holidays

Volunteer Time Off

Health/vision/dental insurance

Teladoc behavioral medicine

Short-Term Disability

Job summary

ESP Associates, Inc. seeks a full-time Accounts Payable Coordinator in Little Rock, AR. The role requires processing invoices, vendor management, and supporting audits within a growing engineering practice.

Ideal candidates have 2+ years in AP, knowledge of Deltek Ajera, and strong Excel/Word skills. Associates or bachelor’s in accounting are preferred. We offer robust benefits and a team-focused environment.

Qualifications

• Associates or Bachelor’s degree in accounting or related degree.
• Minimum of two (2) years of relevant experience.
• Knowledge of general accounting or accounts payable practices is preferred.
• Experience working in Deltek Ajera.
• Proactive, detail-oriented and highly organized.
• Excellent written and verbal communication skills.

Responsibilities

• Code, enter, and process overhead and project invoices for payment.
• Distribute invoices for approval and proper coding.
• Prepare and file annual 1099s and related documents.
• Assist with payroll and time sheet reviews as needed.
• Support external audits and filing of tax reports.

Education

Associates or Bachelor’s degree in accounting or related degree

Tools

Deltek Ajera

Excel

Word

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Accounts Payable (AP) Coordinator

Regular Full-Time Little Rock, AR, US

ESP Associates, Inc. is seeking a full-time Accounts Payable Coordinator to assist in this important phase of the accounting cycle. The ideal candidate is a team-player motivated to further their career working within a dynamic and growing acquisition-oriented firm. Ideally, this individual will work in the McClelland Consulting Engineer (MCE), an ESP company Little Rock, AR office and will support all ESP office locations.

Primary Responsibilities:

• Coding, entering, and processing overhead and project invoices for payment
• Distributing all invoices received daily for approval and appropriate coding
• Printing daily, weekly, and monthly checks for accounts payable and maintaining related filing
• Creating new vendor files in compliance with 1099 regulations
• Maintaining insurance certificates and W-9 forms from new subcontractors for general liability and workers’ compensation coverage
• Verifying existing subcontractor’s certificates of insurance are up to date
• Preparing annual 1099’s
• Completing trade reference requests for new vendors/subcontractors
• Assisting with the completion of purchasing documents
• Assisting with and performing research for various external audits
• Filing sales and use tax reports
• Filing accounts payable and other related paperwork
• Reviewing employee expense reports and credit card reports for accuracy
• Reconciling monthly credit card reports

Secondary Responsibilities:

• Performing miscellaneous administrative activities that support the group
• Compiling mileage logs for various external audits
• Assisting with payroll (backup to Staff Accountant)
• Reviewing timesheets for accuracy (backup to Staff Accountant)
• Developing in-depth knowledge of accounting and payroll platforms

Qualifications:

• Ability to self-code invoices appropriately and accurately
• Ability to efficiently review, enter and process data into the accounting system
• Minimum of two (2) years of relevant experience
• Experience working in Deltek Ajera
• Must be proactive, detailed-oriented, and highly-organized
• Intermediate experience with Excel and Word
• Excellent written and verbal communication skills with a variety of people inside and outside the firm
• Ability to work well in a team environment with minimal supervision
• Candidate must be able to pass a drug screen, background check, and have a satisfactory driving record in accordance with the company’s driving (MVR) policy.

Preferred:

• Associates or Bachelor’s degree in accounting or related degree
• General accounting or Accounts Payable experience
• Knowledge of general ledger accounts
• Familiarity of accounting principles and practices
• Knowledge of local and state sales tax laws
• Knowledge of general ledger accounts
• Experience in the Architecture/Engineering (A/E) industry

Key Competencies:Attention to Detail and Accuracy, Initiative, Planning and Organizing, Excellent Communication Skills, Problem Analysis and Problem-Solving Skills

Corporate Information:

ESP is a multi-discipline engineering design and consulting firm providing our clients with civil engineering, surveying, planning/landscape architecture, geosciences, environmental, subsurface utility engineering, and construction engineering inspection.

Through years of dedicated service to our clients, ESP has received a designation of 186 on the 2026 ENR Top 500 Design Firm rankings. For the firm's primary territory, the ENR Texas & Southeast Top Design Firms, ESP received a 2026 ranking of 53.

ESP offers an excellent employee benefits package including:

• Competitive compensation with yearly performance reviews and discretionary annual bonuses
• 401(k) (Traditional & Roth plans) with a guaranteed employer match of 100% up to the first 3% and 50% on the next 2% (eligibility after 60 days)
• PTO (Paid Time Off) & 10 Paid Holidays
• VTO (Volunteer Time Off) of 4 hours each year (prorated during first year based on hire date)
• Tiered Health, Vision & Dental Insurance Options (eligibility after 30 days)
• Behavioral Medicine through Teladoc
• Short-Term Disability Insurance (Employer paid)