Project Accounting Coordinator

ESP Associates, Inc.; Fort Mill (SC); On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

401(k) with employer match

Paid Time Off

10 Paid Holidays

Health Insurance

Dental Insurance

Vision Insurance

Short-Term Disability

Life Insurance

Job summary

ESP Associates, Inc. is seeking a Project Accounting Coordinator to join our Fort Mill, SC team. The role supports multiple locations and focuses on accurate project costing, invoicing, and GAAP-compliant revenue recognition.

Responsibilities include setting up projects in Unanet, maintaining project life cycles, budgeting support, and generating reports for project teams and management. Collaboration with PMs and finance is essential to success.

Qualifications

• Ability to work well in a team environment and be proactive, detail-oriented and highly organized.
• Excellent written and verbal communication skills.
• Must be able to pass a drug screen, background check, and have a satisfactory driving record per company policy.

Responsibilities

• Review contracts, POs, and proposals to determine work breakdown structure and appropriate revenue recognition methods.
• Set up and review projects in Unanet per guidelines.
• Maintain project life cycle based on contract changes.
• Assist project managers with budgeting and provide reports to the project team and management.
• Provide unbilled billing detail and draft invoices per monthly cutoff schedules.

Skills

Teamwork

Communication

Detail oriented

Organized

Education

High School Diploma or equivalent

Tools

Microsoft Office

Job description

ESP Associates has an immediate need for a Project Accounting Coordinator to join our team! The role is based in Fort Mill, SC, ESP’s corporate headquarters, and will support locations throughout the enterprise.

Responsibilities

• Reviewing contracts, purchase orders, and proposals to determine:
  • The appropriate work breakdown structure (project, task, subtask) which will satisfy the client’s invoicing requirements, the firm’s performance tracking metrics, and the new revenue recognition standard for compliance with Generally Accepted Accounting Principles (GAAP).
  • The proper allocation of the contract amount to project(s), task(s), and subtask(s).
  • The correct revenue methods and billing terms to use based on the fee type(s) involved.
• Setting up and reviewing projects in Unanet per the guidelines provided
• Maintaining the life cycle of the project based on changes or modifications to the contract and project.
• Assisting project managers, department managers, and other members of the project team with project budgeting.
• Providing reports as needed to appropriate members of the project team and firm management.
• Provide unbilled billing detail & draft invoices to project managers per monthly billing cutoff schedule for invoice preparation and processing per the appropriate guidelines and time frames.
• Preparation of Proposals, Short Form Agreements & Work Orders as needed

Qualifications

• High School Diploma or equivalent
• Proficient in Microsoft Office Suite, MS Word, Excel, PowerPoint and Outlook
• Ability to work well in a team environment, be proactive, detail-oriented and highly organized
• Excellent written and verbal communication skills, along with a positive attitude
• Candidate must be able to pass a drug screen, background check, and have a satisfactory driving record in accordance with the company’s driving (MVR) policy

Desired Qualifications

• Architecture / Engineering (A/E) or Construction industry experience
• Project accounting or project controls experience

Corporate Information

ESP is a multi-discipline engineering design and consulting firm providing our clients with civil engineering, surveying, planning/landscape architecture, geosciences, environmental, subsurface utility engineering, and construction engineering inspection.

Through years of dedicated service to our clients, ESP has received a designation of 189 on the 2026 ENR Top 500 Design Firm rankings. For the firm's primary territory, the ENR Texas & Southeast Top Design Firms, ESP received a 2026 ranking of 53.

Benefits

• Competitive compensation with yearly performance reviews and discretionary annual bonuses
• 401(k) (Traditional & Roth plans) with a guaranteed employer match of 100% up to the first 3% and 50% on the next 2% (eligibility after 60 days)
• PTO (Paid Time Off) & 10 Paid Holidays
• VTO (Volunteer Time Off) of 4 hours each year (prorated during first year based on hire date)
• Tiered Health, Vision & Dental Insurance Options (eligibility after 30 days)
• Behavioral Medicine through Teladoc
• Short-Term Disability Insurance (Employer paid)