Accounts Payable and Vendor Specialist

Ensign Services; Irvine (CA); On-site; USD 30,000 - 37,000; Full time

Job summary

Ensign Services, Inc. is seeking an Accounts Payable and Vendor Specialist to join our onsite team in Irvine, CA.

This role involves reviewing, entering, and processing a high volume of vendor requests with a 98% accuracy rate, plus supporting mail distribution and check runs at our San Juan Capistrano service center. Ideal candidates have 2+ years AP experience, strong data-entry skills, and proficiency in Excel, Word, and Outlook.

Qualifications

• 2+ years of Accounts Payable experience (preferred).
• Bachelor’s degree in Business Administration, Accounting, or related field (preferred but not required).
• Strong organizational and prioritizing skills with ability to multi-task.
• Strong attention to detail and accuracy in data entry.
• Practical understanding of Excel, Word and Outlook.
• Knowledge of general accounting procedures.
• Excellent oral and written skills.
• Ability to perform essential job functions with or without accommodation, including extended computer use and lifting 10–20 lbs.

Responsibilities

• Process incoming requests, statements, AP emails, and facility inquiries.
• Complete new vendor setup requests, including FIN match verification, manual entry into Workday, approvals routing, and supplier IDs distribution.
• Manage check-related tasks, including voiding and reissuing checks, monitoring security, and supporting multiple bank accounts.
• Monitor department inventory and manage supply orders (e.g., ink and paper).
• Prepare, print, transport, and assemble high-volume check runs multiple times per week.
• Pick up department mail and distribute to team members.

Skills

Attention to detail

Organization

Communication

Team player

Education

Bachelor’s degree in Business Admin/Accounting

Tools

Excel

Word

Outlook

Job description

Position:Accounts Payable and Vendor Specialist

Location: Irvine, CA

Job Id:1687

# of Openings:0

Accounts Payable and Vendor Specialist

Position Type: Full Time.

Compensation Range:$22.00 - $27.00 hourly, DOE; may be bonus eligible.

Location: Onsite at our Service Center in San Juan Capistrano. CA.

About the Company:

Ensign Services, Inc. (“ESI”) is a subsidiary of The Ensign Group, Inc., which is a national leader in the operation of skilled nursing, senior living, rehabilitation, home health, hospice, and other healthcare services. ESI is known as the “Service Center” and provides the facilities and leaders it serves with “back‑office” support in areas such as accounting, construction, compliance, human resources, information technology, learning and development, legal and risk management and recruiting.

We seek individuals who thrive in a dynamic environment, embrace continuous learning, and are passionate about making a meaningful impact. ESI offers a collaborative culture where talented professionals have the opportunity to contribute, grow, and build rewarding careers while supporting those who care for our patients every day.

We take our core values of Celebration, Accountability, Passion for Learning, Love One Another, Intelligent Risk Taking, Customer Second, and Ownership (“CAPLICO”) seriously. We want an individual in this role who will demonstrate these values through actions and words.

About the Opportunity:

We are seeking an Accounts Payable Specialist who is a collaborative team player that demonstrates exceptional attention to detail and data entry skills. In this role, you will be responsible for reviewing, entering, documenting, tracking, and processing payments for a high volume of both new and existing vendor requests while consistently maintaining a 98% accuracy rate. You will also provide support for key departmental functions, including mail distribution, ordering office supplies, and preparing, printing, transporting, and assembling high‑volume check runs.

This is a great opportunity for a recent graduate to gain hands‑on experience, learn strong accounting fundamentals, and grow within a supportive, team‑focused environment.

Job Duties and Responsibilities include, but are not limited to:

• Process incoming requests, statements, AP emails, and facility inquiries.
• Complete new vendor setup requests, including FIN match verification, manual entry into Workday, routing for approvals, and distribution of supplier IDs.
• Manage check‑related operational tasks, including voiding and reissuing checks, monitoring security processes, and supporting multiple bank accounts.
• Monitor department inventory and manage supply orders (e.g., ink and paper), as needed.
• Ability to successfully complete assignments on time a 98% accuracy rate.
• Ability to prepare, print, transport, and assemble high volume check runs multiple times per week.
• Pick‑up department mail and distribute to appropriate team members.
• Possesses the desire to learn, voice questions and except challenges for growth.
• Operate check‑processing equipment, including loading boxes of checks, running folding/assembly machines, and preparing UPS baskets.
• Uphold a team culture grounded in humility, open communication, and a collaborative, open‑door environment.
• Learn and live our company values.

Preferred Qualifications:

• 2 + years of Accounts Payable experience, preferred.
• Bachelor’s degree in Business Administration, Accounting, or a related field is preferred but not required.
• Strong organizational and prioritizing skills with the ability to multi-task.
• Strong attention to detail and accuracy in data entry.
• Practical understanding of Excel, Word and Outlook.
• Knowledge of general accounting procedures.
• Excellent oral and written skills.
• Ability to perform essential job functions, with or without reasonable accommodation, including extended computer use and lifting of materials weighing up to 10–20 lbs.

Physical Requirements:

More than 50% of the time:

• Sit, stand, walk.
• Repetitive movement of hands, arms and legs.
• See, speak and hear to be able to communicate.

Less than 50% of the time:

• Stoop, kneel or crawl.
• Climb and balance.
• Carry and lift 10-20 lbs.

Additional Information:

Any offer of employment may be contingent upon the successful completion of job-related post-offer requirements, which may include background checks, reference checks, and/or other screenings or examinations as permitted by applicable law.

What We Offer:

We are committed to providing a competitive benefits and compensation package which includes medical/dental/vision coverage, company-provided life insurance, 401(k) with company match, and sick/vacation plans. Additionally, enjoy access to our fully equipped onsite gym (San Juan Capistrano office location). We also believe in supporting our employee’s professional growth and development through our Learning Management System as well as training sessions and seminars.Take a look at these benefits (and more!) atwww.ensignbenefits.com .

Ensign Services, Inc. is an equal opportunity employer. If you need assistance or accommodation during the application process, please contact us at 888-659-3616.