Accounts Payable and Receivable Specialist

Hamilton ISD; Texas; Hybrid; USD 42,000 - 56,000; Full time

Job summary

Hamilton Independent School District is seeking an Accounts Payable and Receivable Specialist to assist in the administration of the district's payables and receivables, ensuring accuracy of invoices and timely payments.

Under the supervision of the Director of Finance and Operations, you will process purchase orders, reconcile invoices, maintain data in the accounting system, and help develop internal controls and reporting for accurate record-keeping.

Qualifications

• Knowledge of accounting and bookkeeping principles.
• Organizational and time management skills.
• Ability to report work orally or in writing to supervisor as required.
• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply and divide, performs complex arithmetic operations and use calculators.
• Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel).
• Ability to problem-solve job-related issues.
• Ability to maintain confidentiality of information.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.

Responsibilities

• Assists in administering accounts payable and receivable functions, including processing of purchase orders and invoices.
• Reconciles invoice discrepancies and data for accuracy; communicates with vendors to reconcile.
• Inputs and maintains data in the accounting system for accounts payable.
• Processes payment checks or wire payments as directed.
• Develops reporting procedures and internal controls for timely and accurate reporting.
• Maintains accounts payable records and filing for easy retrieval.
• Composes correspondence documenting activities and balances.

Skills

Accounting principles

Organizational skills

Data entry and data integrity

Communication skills

Excel familiarity

Problem solving

Tools

Accounting software

Excel

Word

Job description

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Accounts Payable and Receivable Specialist JobID: 304

• Position Type:
  Secretarial/Clerical/ Accounts Payable
• Date Posted:
  9/21/2026
• Location:
  Hamilton ISD Admin

Primary Purpose

Under the direct supervision of Director of Finance and Operations to assist in the administration of the school district's accounts payable function, ensuring the accuracy of invoices to be paid, and the timely payment of school district expenses, maintaining accurate account balances, in conformance with school district policies and practices as well as applicable laws and regulations.

Essential Functions

• Assists in administering the school district's accounts payable and receivable functions, including the processing of purchase orders and invoices for payment, and inputting and maintaining data and information into the accounting system regarding accounts payable to ensure records are accurate and up-to-date.
• Researches discrepancies regarding the accuracy of invoice amounts, word counts, etc. for the purpose of ensuring accuracy and implementing corrective measures, communicating with vendors, consultants, translators, or others as needed to reconcile.
• Assists in inputting and maintaining all data and information into the accounting system regarding accounts payable.
• Reconciles accounts payable invoice batches, and processes payment checks or wire payments as directed.
• Develops reporting procedures and internal controls for timely and accurate completion of reporting and record-keeping requirements.
• Maintains accounts payable records for accurate and up-to-date filing and recordkeeping.
• Composes correspondence to clients as needed for the purpose of documenting activities, providing written reference and/or conveying information regarding accounts payable issues, balances, etc.

Additional Duties

Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the accounting system.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Equipment

• Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.

Knowledge, Skills and Abilities

• Knowledge of accounting and bookkeeping principles.
• Organizational and time management skills.
• Ability to report work orally or in writing to supervisor as required.
• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply and divide, performs complex arithmetic operations and use calculators.
• Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel).
• Ability to problem-solve job-related issues.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding school district financial and other information.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.

Physical and Mental Demands, Work Hazards

• Works in standard office building environments.

Postings current as of 9/26/2026 12:47:17 AM CST.

Need Help?

We're here to help! For questions regarding position qualifications or application procedures, please contact Hamilton Independent School District directly.

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