Accounts Payable and Receivable Specialist

Smart Care Equipment Solutions; Grand Rapids (MI); On-site; USD 45,000 - 65,000; Full time

Job summary

Smart Care Equipment Solutions is seeking an AP/AR Specialist to manage day-to-day accounts payable and receivable processes within a full-time capacity. Responsibilities include processing invoices, matching PO docs, vendor payments via checks/ACH, and maintaining accurate records.

The role emphasizes accuracy, confidentiality, and timely financial reporting, with collaboration across Accounting, Finance, Purchasing, Sales, and Operations teams. Proficiency in ERP systems and Excel is preferred.

Qualifications

• Associate degree in Accounting, Finance, or related field preferred.
• 2+ years AP/AR or general accounting experience.
• Strong attention to detail and accuracy.
• Proficiency with Excel and accounting/ERP software.
• Strong organizational and time-management skills.
• Ability to handle confidential financial information.
• Excellent written and verbal communication skills.
• Ability to work independently and meet deadlines.

Responsibilities

• Process vendor invoices, expense reports, and payment requests accurately and timely.
• Match invoices to purchase orders and supporting documentation.
• Prepare and process vendor payments, including checks, ACH, and electronic payments.
• Maintain accurate vendor records and respond to vendor inquiries.
• Record customer payments and apply receipts to accounts.
• Generate customer invoices and statements as needed.
• Monitor outstanding receivables and assist with collections activities.
• Reconcile customer and vendor accounts and research discrepancies.
• Assist with monthly account reconciliations and month-end close.
• Maintain organized financial records and supporting documentation.
• Assist with audits and provide documentation as requested.
• Prepare routine AP/AR reports and assist with other accounting functions.

Skills

AP/AR experience

Attention to detail

Excel

Time management

Communication

Confidentiality

Independent worker

Organizational skills

Education

Associate degree in Accounting, Finance, or related field

Tools

QuickBooks

NetSuite

SAP

Oracle

Job description

Position Summary

We are seeking a detail-oriented and organized AP/AR Specialist to manage day-to-day accounts payable and accounts receivable activities. This role is responsible for processing invoices, payments, customer receipts, account reconciliations, collections support, and maintaining accurate financial records.

Key Responsibilities

• Process vendor invoices, expense reports, and payment requests accurately and timely.
• Match invoices to purchase orders and supporting documentation.
• Prepare and process vendor payments, including checks, ACH, and electronic payments.
• Maintain accurate vendor records and respond to vendor inquiries.
• Record customer payments and accurately apply receipts to accounts.
• Generate customer invoices and statements as needed.
• Monitor outstanding receivables and assist with collections activities.
• Reconcile customer and vendor accounts and research discrepancies.
• Assist with monthly account reconciliations and month-end close.
• Maintain organized financial records and supporting documentation.
• Assist with audits and provide documenting as requested.
• Prepare routine AP/AR reports and assist with other accounting functions as needed.
• Follow company accounting policies, internal controls, and procedures.

Qualifications

• Associate degree in Accounting, Finance, Business, or related field preferred.
• 2+ years of accounts payable, accounts receivable, or general accounting experience.
• Strong attention to detail and accuracy.
• Proficiency with Microsoft Excel and accounting/ERP software.
• Strong organizational and time-management skills.
• Ability to handle confidential financial information.
• Excellent written and verbal communication skills.
• Ability to work independently and meet deadlines in a fast-paced environment.

Preferred Qualifications

• Experience with ERP or accounting systems such as QuickBooks, NetSuite, SAP, Oracle, or similar.
• Experience with account reconciliations and month-end close.
• Familiarity with basic accounting principles and internal controls.
• Experience working in a high-volume AP/AR environment.

Work Environment

This is a full-time position working in a professional accounting environment. The AP/AR Specialist will work closely with the Accounting, Finance, Purchasing, Sales, and Operations teams.

About Smart Care

Smart Care is a national repair and service provider for commercial foodservice, refrigeration, and cold storage equipment. Our offering of comprehensive mechanical services includes hot side cooking equipment, stand-alone refrigeration, specialty coffee and beverage, complex rack refrigeration and HVAC. Smart Care is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected class status. If you need a reasonable accommodation with respect to Smart Care’s application or hiring process due to a disability, please contact the Human Resources department at [e-mail]. Smart Care is a national repair and service provider for commercial foodservice, refrigeration, and cold storage equipment. Our offering of comprehensive mechanical services includes hot side cooking equipment, stand-alone refrigeration, specialty coffee and beverage, complex rack refrigeration and HVAC. Our strong reputation and leading customer service stems from your high-quality technician base, breadth of services and quick response times. We are OEM-agnostic with the ability to service more than 10,000 types of equipment – giving you a valuable, single source provider to all your kitchen and refrigeration equipment needs. As we continue to build upon our foundation of world class technicians and national coverage, it is centered around how to better serve our broad range of customers – from grocery to restaurants, from corporate dining to hospitality, from large entertainment venues to higher education, from cold storage to convenience stores, from healthcare to casinos.