Accounts Payable and Procurement Specialist

Creative Financial Staffing, LLC; Katy (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Creative Financial Staffing, LLC is seeking an Accounts Payable, Data Entry & Procurement Specialist to support vendor invoicing, PO administration, and procurement tasks. The role offers exposure to ERP systems and cross-functional collaboration within finance and procurement teams.

The ideal candidate has 3+ years in AP/procurement, strong data entry accuracy, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• 3+ years of experience in accounts payable, procurement, purchasing support, data entry, or related administrative functions.
• Experience in manufacturing, industrial, engineering, construction, or project-based environments preferred.
• Strong understanding of accounts payable processes and procurement procedures.
• Excellent data entry skills with a high degree of accuracy and attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong organizational, analytical, and problem-solving skills.
• Effective verbal and written communication skills.
• Experience managing high-volume invoices and vendor transactions.
• Proficiency with Microsoft Excel and ERP systems such as SAP, Oracle, or similar software is preferred.

Responsibilities

• Process and review vendor invoices for accuracy and timely payment.
• Match purchase orders, receiving documentation, and invoices to ensure proper approvals and compliance.
• Investigate and resolve invoice discrepancies, pricing variances, and vendor inquiries.
• Maintain accurate vendor records and supporting documentation.
• Create, update, and monitor purchase orders within the procurement system.
• Coordinate with suppliers and internal stakeholders regarding order status, deliveries, and procurement requirements.
• Perform high-volume data entry while ensuring accuracy and completeness of records.
• Maintain purchasing, vendor, and accounting databases.
• Generate procurement, purchasing, and accounts payable reports as requested.
• Assist with vendor onboarding and supplier documentation management.
• Support month-end closing activities through account reconciliations and reporting.
• Organize and maintain electronic files, contracts, and procurement records.
• Assist with special projects and additional administrative, procurement, and accounting duties as assigned.

Skills

Data entry

Attention to detail

Multitasking

Analytical skills

Verbal & written communication

Vendor management

Tools

SAP

Oracle

Excel

Job description

Accounts Payable, Data Entry & Procurement Specialist

About the Company and Opportunity:

Our client is a leading engineering, procurement, and construction organization supporting large-scale industrial and manufacturing projects across North America.

This company is recognized for its commitment to operational excellence, innovation, safety, and delivering high-quality solutions to its customers. The organization fosters a collaborative environment where employees are empowered to contribute, grow professionally, and make a meaningful impact.

Why work here:

• Stable and growing organization with a strong industry reputation.
• Collaborative team environment with supportive leadership.
• Opportunity to gain exposure to procurement, accounts payable, and project support functions.
• Diverse responsibilities that provide broad operational and financial experience.
• Career growth opportunities within a large, established organization.
• Employee-focused culture that values integrity, accountability, and continuous improvement.

What You’ll Be Doing as an Accounts Payable, Data Entry & Procurement Specialist:

• Process and review vendor invoices for accuracy and timely payment.
• Match purchase orders, receiving documentation, and invoices to ensure proper approvals and compliance.
• Investigate and resolve invoice discrepancies, pricing variances, and vendor inquiries.
• Maintain accurate vendor records and supporting documentation.
• Create, update, and monitor purchase orders within the procurement system.
• Coordinate with suppliers and internal stakeholders regarding order status, deliveries, and procurement requirements.
• Perform high-volume data entry while ensuring accuracy and completeness of records.
• Maintain purchasing, vendor, and accounting databases.
• Generate procurement, purchasing, and accounts payable reports as requested.
• Assist with vendor onboarding and supplier documentation management.
• Support month-end closing activities through account reconciliations and reporting.
• Organize and maintain electronic files, contracts, and procurement records.
• Assist with special projects and additional administrative, procurement, and accounting duties as assigned.

Preferred Qualifications of the Accounts Payable, Data Entry & Procurement Specialist:

• 3+ years of experience in accounts payable, procurement, purchasing support, data entry, or related administrative functions.
• Experience working in manufacturing, industrial, engineering, construction, or project-based environments preferred.
• Strong understanding of accounts payable processes and procurement procedures.
• Excellent data entry skills with a high degree of accuracy and attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong organizational, analytical, and problem-solving skills.
• Effective verbal and written communication skills.
• Experience managing high-volume invoices and vendor transactions.
• Proficiency with Microsoft Excel and ERP systems such as SAP, Oracle, or similar software is preferred.
• Professional, team-oriented, and solutions-focused mindset.

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EB-1307054021