Accounts Payable and Administrative Assistant

Bright HR Solutions, LLC; Texas; Sur place; USD 42 000 - 52 000; Plein temps

Résumé du poste

Bright HR Solutions' client, a commercial construction company in the DFW area, is seeking an Accounts Payable/Administrative Assistant to handle day-to-day accounting and office operations.

You will process vendor invoices, manage payments, reconcile statements, assist with payroll and basic HR tasks, and support project managers with reports. This full-time role offers a fast-paced environment and opportunities to grow within a team-oriented construction firm.

Qualifications

• This role requires prior accounts payable or accounting support experience.
• Familiarity with invoice processing, vendor payments, and reconciliations.
• Proficiency with Microsoft Office tools, especially Excel and Outlook.

Responsabilités

• Process vendor invoices, code costs, and obtain approvals.
• Enter invoices and related transactions into the accounting system.
• Review invoices and support documentation for discrepancies and resolve issues as needed.
• Prepare vendor payments per schedule and resolve discrepancies.
• Reconcile vendor statements and maintain accounts payable records.
• Organize and reconcile credit card receipts against monthly statements.
• Generate reports for project managers and maintain supporting documentation.
• Communicate with vendors regarding invoices, payment status, and billing discrepancies.
• Assist with payroll processing and HR tasks as needed.
• Provide general administrative support to assist with daily office operations.

Connaissances

Detail-oriented

Organized

Multitasking

Communication skills

Outils

Deltek ComputerEase

Microsoft Excel

Microsoft Outlook

Description du poste

Bright HR Solutions’ client, an established commercial construction company in DFW, is seeking an Accounts Payable/Administrative Assistant to support its day-to-day accounting and office operations. This role focuses on accounts payable, including processing and coding invoices, coordinating vendor payments, reconciling vendor and credit card statements, and maintaining accurate financial records. The position also provides general administrative support and assists with payroll processing and basic HR tasks as needed. The ideal candidate is detail-oriented, organized, and comfortable managing multiple responsibilities in a fast-paced environment.

This is an excellent opportunity for an accounting professional who enjoys variety and wants to be a key part of a team-oriented construction company!

Employment Type: Full-time

Job Responsibilities

• Process vendor invoices and verify accuracy, coding, and appropriate approvals.
• Enter invoices, bills, and related transactions into the accounting system.
• Review invoices and support documentation for discrepancies and resolve issues as needed.
• Prepare and coordinate vendor payments according to established payment schedules.
• Reconcile vendor statements and maintain accurate accounts payable records.
• Organize and reconcile credit card receipts against monthly credit card statements, ensuring transactions are accurately documented and discrepancies are addressed.
• Prepare and provide job-specific tax-exempt certificates to vendors for qualifying projects and maintain supporting documentation.
• Generate financial and job-related reports for review by project managers.
• Communicate with vendors regarding invoices, payment status, and billing discrepancies.
• Maintain organized records of invoices, payments, and supporting documentation.
• Assist with month-end accounting procedures and other related financial tasks.
• Provide general administrative support to assist with daily office operations.
• Answer incoming phone calls, respond to inquiries, and direct communications as appropriate.
• Maintain organized electronic and physical files, records, and documentation.
• Assist with data entry, document preparation, and updating company records.
• Support additional administrative tasks and special projects as needed.
• Assist with payroll processing, including importing employee hours from job sites and reviewing payroll entries for accuracy.
• Help maintain employee records and HR documentation.
• Provide administrative support for onboarding, employee paperwork, and other HR-related tasks as needed.

Qualifications

• Previous experience in accounts payable, accounting support, or a similar administrative accounting role.
• Familiarity with invoice processing, vendor payments, and account reconciliations.
• Proficiency in Microsoft Office, particularly Excel and Outlook.
• Experience with Deltek ComputerEase or other construction accounting software is a plus.
• Strong attention to detail and commitment to accuracy.
• Ability to manage multiple responsibilities and meet deadlines.
• Ability to handle confidential financial and employee information professionally.
• Experience in the construction or mechanical contracting industry is preferred but not required.
• Experience supporting payroll and maintaining employee records is a plus.
• Familiarity with job cost accounting, jobsite labor hours, or construction vendor invoicing is a plus.

OTHER DUTIES: This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.